Subgrant Management & Compliance:

• Assist the Regional Subgrants Manager in reviewing subgrant packages documentation.
• Collaborate with partners in the preparation, negotiation, and finalization of subgrant agreements, amendments, and related documentation.
• Maintain accurate records of subgrant agreements, amendments, financial, and narrative reports, ensuring they align with donor and internal requirements.
• Ensure subgrantees adhere to reporting deadlines, financial guidelines, and performance expectations through regular check-ins, follow-up, and flag any inconsistencies to the Regional Subgrants Manager for review.
• Assist the Regional Subgrants Manager in conducting routine review of invoices to validate the accuracy of financial and narrative reporting.

Financial Compliance & Monitoring:

• Support in reviewing subgrantee budget expenditures, ensuring alignment with approved budgets, and timely fund disbursement.
• Support subgrantees in the preparation of financial reports and ensure that proper documentation is available to facilitate smooth audits or financial reviews.

Partner Support:

• Support the Regional Subgrants Manager in conducting training sessions, or one-on-one consultations with subgrantees to strengthen their reporting experience.
• Serve as a liaison between the subgrants team, subgrantees, and program teams to address challenges, streamline communication, and ensure project success.
• Support the collection, review, and follow-up of due diligence documents from partners, ensuring compliance with timelines and requirements.

Coordination & Communication:

• Assist the Regional Subgrants Manager in organizing regular meetings with program teams and subgrantees to discuss subgrant status, challenges, and deliverables, ensuring consistent communication.
• Draft and distribute meeting minutes, action points, and other key information to relevant team members, ensuring all are informed of critical updates and deadlines.
• Work with internal teams to drive the continuous improvement of subgrant management processes, focusing on efficiency, transparency, and compliance.

Reporting & Analysis:

• Support the Regional Subgrants Manager in tracking and analyzing the progress of subgrants, identifying key trends, challenges, and risks, and proposing solutions where necessary.
• Ensure that subgrantees’ financial and programmatic reports are submitted on time, reviewed for accuracy, and fully compliant with donor requirements.

Other Responsibilities:

• Perform additional duties as assigned by the Regional Subgrants Manager to support the subgrants program and regional operations.
• In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of belonging.

QUALIFICATIONS WE’RE LOOKING FOR

Required

• A University degree in Business Management, Finance & Accounting, or a related field OR equivalent lived/professional experience.
• A minimum of 3 years of experience working with subgrants or in a similar role, ideally in an international non-governmental organization (NGO).
• Professional proficiency, including strong written and verbal communication skills, in English is required. Professional proficiency Arabic and/or French is preferred.
• Proven experience in financial management, budget tracking, and compliance monitoring in the context of donor-funded programs.
• Prior experience with USG Funds.
• Excellent verbal and written communication skills with the ability to build relationships with internal teams, partners, and stakeholders.
• Strong organizational and problem-solving abilities, with a track record of managing multiple priorities and meeting deadlines.
• Proficiency in MS Office and other relevant tools.