Job Overview

We are looking for one or multiple experts that will be supporting in creating guidance materials and workshop content for our implementing partners (IPs) on how to formalize and improve their financial management (FM) procedures and to improve and/or develop a related FM policy.

Primary Duties And Responsibilities

The Financial Management Guidance Developer will create guidance materials (general guidance documents and a policy template) and content for a clustered workshop to be hosted on good financial management around the following topics:

• How are approval of invoices and payments organised, who has approval authorities for payments and up to which value and what controls / checks are in place.
• How are petty cash procedures setup, including cash counts, reconciliation to records and thresholds for petty cash payments.
• How are fixed assets monitored, is there a fixed asset register and who is responsible for keeping track.
• How are costs and revenue recognized in the financial system.
• How are salaries processed from financial system perspective, what controls / checks are in place.
• What are the financial month-end procedures the company follows.
• What Accounting Policies are in place; description on valuation of different aspects.

Also similar guidance materials need to be developed on policies and procedures around procurement around the following topics:

• What procedures to follow for procurements of different values (thresholds).
• How different quotations are requested for high-value procurements and what requirements are in place.
• Who is responsible and who decides / approves final selection.
• Management of preferred supplier list / approved contractor list.
• How conflicts of interest are managed.

In addition to the above, the Financial Management Guidance Developer will also take into consideration the lessons learned and other information from the Financial Management Coaches in developing the guidance.
Level Of Effort And Reporting

• The Financial Management Guidance Developer will report to the Finance Manager and Technical Delivery, Strategy and Impact Manager. However, they will need to work and coordinate closely with other members of the Challenge Fund Team, as and when demanded by assigned tasks. The expected level of effort for this role is 6 days in total. Expected start date is 15th of November and end date 15 th of January.

Required Qualifications

Core Competencies:

• Experience developing suitable training materials and templates financial management procedures for the topics at hand
• Experience supporting private sector entities and NGOs with designing or improving financial management processes
• Experience with execution and/or design of financial management processes at different stages of organizational development
• Being able to process a lot of information quickly and gaining understanding of current situation
• Good cross-cultural communication and interpersonal skills and able to interact professionally with culturally and linguistically diverse clients