Job Purpose:

The Senior Finance and Administration Officer Serves as primary support for the finance and administrative functions of Pathfinder offices. Ensures that office financial and administrative activities are managed according to Pathfinder and donor regulations and policies and also supports the Finance Manager in overseeing the financial operations and activities of the organization.  Overall, the role of a Senior Finance and Administration Officer is to ensure the efficient and effective management of financial resources, maintain financial integrity, and contribute to the organization’s strategic goals.

Key Responsibilities:

• Maintain on a day-to-day basis records and documentation of all financial transactions of Pathfinder for all projects and other office transactions ensuring transactions are properly coded and journal entries recorded in the Pathfinder accounting system after review and approval.
• Track and follow up on outstanding advances and ensure timely liquidation.
• Support the Finance Manager to prepare month-end financial reports as well as participate in the preparation of reports to donors.
• Prepare monthly balance sheet reconciliations and analysis for review by the Finance Manager.
• Assists Finance Manager with ensuring compliance with donor and Pathfinder policies. Ensure expenses are in accordance with donor regulations (expenses are reasonable, allowable, and allocable), and Pathfinder policies and procedures.
• Support the process of cash requests from headquarters, by coordinating with relevant departments.
• Collaborate with the Finance Manager in the development and monitoring of budgets. Assist in forecasting financial trends, identifying variances, and providing analysis to support decision-making.

Requirements

Required Education, Training, and Experience:

• A degree in Bachelor of Commerce, Business Administration or related fields from recognized institutions of higher learning
• At least five (5) years or more relevant experience in a progressive responsible position.
• Full Professional qualification such as CPA or ACCA.
• Fluency in both written and spoken English.

Minimally Required Job-Specific Competencies:

• Excellent interpersonal and communication (written and verbal) skills.
• Strong analytical and problem-solving skills.
• Experience with accounting systems such as Serenics, Navision, etc.
• Previous experience with online banking platforms is an added advantage.
• Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage;
• Ability to use various Microsoft office applications.
• High level of integrity.
• Excellent writing, management and organizational skills.
• Desired personal qualities include integrity, patience, tact, mature judgment, and strong negotiating and interpersonal communication skills.
• Ability to work well under pressure in a fast-paced environment with shifting priorities and multiple deadlines.
• Ability to exercise sound and timely judgment and maintain confidentiality of sensitive information.