Objectives and Scope

The primary objectives of this consultancy are as follows:

Objective 1: Assess Current well-being State.

• Conduct an in-depth assessment at the Diakonie Katastrophenhilfe regional office to comprehensively understand the existing policies and plans related to staff support and wellbeing. This will involve reviewing documentation, conducting interviews, gathering data, and capturing issues related to gender and disabilities including staff with specific needs.

Objective 2: Understand Staff Needs

• Engage in interviews and focus group discussions with office staff to gain valuable insights into their needs and concerns regarding holistic well-being including stress and mental health. This qualitative data collection process will provide a deeper understanding of the staff’s experiences and perspectives.

Objective 3: Collaborate with Stakeholders

• Discuss the assessment results with senior management, the safeguarding focal point, and HR.
• This collaborative effort will involve sharing findings, insights, and initial observations to inform subsequent actions.

Objective 4: Develop Comprehensive Recommendations

• Draft a set of comprehensive recommendations for Senior Management and HR.
• The recommendations will be presented in a meeting (can be online) and in a report in a clear and actionable format.
• These recommendations will be based on the assessment findings and will outline strategies, policies, and plans to enhance staff support and well-being.

Objective 5: Implement Wellbeing Initiatives

• Design and deliver orientation and leadership development sessions for regional and country offices, focusing on mental health and wellbeing at work.
• These sessions will aim to equip staff and leadership with the knowledge and tools needed to protect and promote well-being including mental health in the workplace.

Timeframe

The consultancy will commence during the week of 9th October and is expected to be completed as follows:

• Assessment and discussion of results – by the end of October 2023
• Development of recommendations- by the mid-November 2023
• Design and delivery of orientation and leadership development sessions – by the end of November 2023

Qualifications and Expertise

The consultant should possess the following qualifications and expertise:

• Relevant experience in psychosocial support and mental health in humanitarian organizations.
• Previous experience in conducting well-being assessments and developing policies and plans.
• Knowledge of international best practices and standards related to staff support and wellbeing.
• Strong analytical and communication skills.
• Ability to design and facilitate training sessions.

Budget and work plans

• Interested consultants are invited to submit a detailed work plan and quotation, including their daily rate, anticipated expenses, and a breakdown of costs.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Relevance of qualifications and experience.
• Proposed methodology and approach.
• Cost-effectiveness (Secondary factor)