Basic Job Summary  

• The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly.

Duties and Responsibilities
Receiving Goods  

• Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers
• Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.
• Posting all received invoices into the management system daily.
• Generate a Good Received Note (GRN) and attach it to the invoices as required.

Issuing Goods  

• Receive approved internal orders for goods at the store and issue as required at the specified times.
• Issue Goods from the store as per the approved internal orders
• Replenish supply inventories following the established guidelines of the company Monitoring stock levels

Record Keeping  

• Post all the stock data into the system/s as required and prepare the required reports at the specified times
• Facilitate the monthly stock taking exercise and report accordingly as required
• Maintain the store’s filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy

Administration  

• Ensure that the Warehouse and/or store comply with OSHA requirements.
• Collect, analyse and report to the Procurement Manager on customer  feedback on stores’ services and suggestions.
• Ensuring other store officers keep proper record and update inventory on time.
• Working closely with the procurement department to facilitate purchases  and disposal of excess or obsolete stock items.

Operations  

• Keep the stores and warehouse clean, organized and free from any hazards.
• Ensure compliance with health and safety regulations as well as the warehouse and stores procedures
• Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.

Minimum Academic Qualifications  

• Bachelor’s degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.
• Professional qualifications in procurement.

Experience  

• At least 2 years of experience in procurement.

Competencies  

• Demonstrated ability to independently resolve complex problems in a timely manner
• Outstanding Written and Verbal Communication
• Strong Planning and Organizational Skills
• Interpersonal Skills
• Negotiating Skills
• High level of Integrity