About the Role

• Optimum Hospital is looking for a diligent, results-driven Stores Manager to oversee the receipt, storage, control and issue of drugs, medical supplies, equipment and non-medical supplies. You will ensure essential items are always available for patient care, stock records are accurate, and wastage, losses and stock-outs are kept to a minimum.

Key Responsibilities

• Maintain optimal stock levels by setting and reviewing minimum, maximum and reorder levels
• Conduct regular stock counts, reconcile discrepancies and investigate variances
• Receive and inspect deliveries against purchase orders, delivery notes and invoices, checking quantity, quality, expiry dates and damage
• Issue items to departments against approved requisitions on time, and respond promptly to emergency requests
• Ensure proper storage, including cold chain items, applying FEFO and FIFO principles
• Forecast demand, consolidate departmental requirements and support the preparation of procurement plans
• Identify, quarantine and dispose of expired, damaged or obsolete items in line with approved procedures
• Compile daily, weekly and monthly stock, consumption and expiry reports
• Support internal and external audits and implement audit recommendations
• Safeguard hospital stock against theft, loss and damage, and enforce health, safety and fire safety practices
• Supervise, train and appraise store assistants
• Prepare and manage the stores budget and submit monthly budget reports
• Work with the pharmacy, procurement, finance and user departments to ensure smooth supply

Qualifications and Experience

• Bachelor’s degree or Diploma in Supply Chain Management, Procurement, Logistics, Business Administration or a related field from a recognised institution
• Membership of a relevant professional body, e.g. Kenya Institute of Supplies Management (KISM)
• At least 5 years’ experience in stores or inventory management, including 1–2 years in a supervisory role, preferably in a hospital or healthcare setting
• Knowledge of health products and commodities management is an added advantage

Skills and Competencies

• Strong leadership, supervisory and organisational skills
• Integrity, accountability and attention to detail
• Excellent communication, negotiation and problem-solving skills
• Ability to work under pressure and respond to urgent requests
• Proficiency in inventory or hospital management information systems and MS Office
• Knowledge of storage and handling of pharmaceuticals, medical supplies and cold chain items
• Demand forecasting and budgeting skills