About the position

The Stores Assistant is responsible for assisting the Stores Controller in managing the inventory and supplies at central stores. This includes receiving, issuing, and recording goods, maintaining inventory records, assisting with stock replenishment, and providing support to the Stores Controller.

QUALIFICATIONS

• Minimum Diploma in Supply Chain Management or relevant field of study.
• Any other professional certifications and higher academic qualification are an added advantage.
• 2-3 years’ experience working in the procurement and logistics operations department.

KEY RESPONSIBILITIES

Inventory Management

• Assist in receiving, verifying, and recording incoming stock to central stores.
• Issue stock to user departments based on the submitted requisitions to stores.
• Maintain accurate and up-to-date inventory records using the ERP inventory management system.
• Assist in monitoring stock levels and initiate replenishment orders with the procurement department to ensure optimal inventory levels are maintained.
• Assist in conducting regular spot checks to ensure accuracy and integrity of inventory records.
• Collaborate with the stores controller and procurement team in coordinating with suppliers for timely delivery of goods and resolving any delivery or quality issues.
• Provide assistance to the Stores Controller in implementing inventory control measures and SOPs.
• Ensures that no stock with an expiry of less than 3 months is received unless approved by the line manager/supervisor in consultation with the concerned user department.
• Assist stores controller in carrying out the monthly stock take at central stores.
• Ensure inventory storage is done in line with manufacturer specifications and good warehouse practices.
• Ensure stock items are correctly arranged according to expiry (First Expiry In First Expiry Out).

Operational Duties

• Collaborate with user departments to understand their inventory needs and provide timely support.
• Ensure a smooth and uninterrupted supply of stock to end users by proactively flagging any stock queries & stock outs for soonest resolution.
• Ensure stock is transported in a compliant manner and recommend changes where necessary.
• Assist in coordinating with courier service providers & transport team to arrange stock collection and distribution.
• Assist in minimizing operational costs by flagging near expiry and slow-moving stock to users for consumption.

 Administration duties

• Assist in stores housekeeping by making sure the work area is neat, tidy.
• Support compliance with company policies and procedures regarding inventory management policies
• Ensure proper stores records are well kept for audit and reference purposes.
• Check, monitor & file temperature charts at central stores.