23 Jun 2022

Study Data Clerk, Timci Study Project at University Of Nairobi

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Job Description

The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the region. The only institution of higher learning in Kenya for a long time, the University of Nairobi responded to the national, regional and Africa’s high level manpower training needs by developing and evolving strong, diversified academic programmes and specializations in basic sciences, applied sciences, technology, humanities, social sciences and the arts. Through module II (continuing education) programmes, invaluable opportunity has been opened to hundreds of Kenyans and non-Kenyans, on a paying basis, who meet university admission requirements, but who have not been able to access university education due to restricted intake into the regular programmes that is determined by limited resource allocation by Government

REF: AD/6/61/22

The Position

The Data Clerk will be expected to work closely with the Project Coordinator, Study Leads, Senior Office Administrator, Data Manager and field staff located in various study counties.


  • Data entry which includes transferring data from paper formats into computer files or database systems; verifying them against source documents at different stages during the process.
  • Maintain a clean log frame of data queries and how they have been resolved.
  • Conduct weekly data quality checks with guidance from the data manager and maintain data cleanliness.
  • Keep record of all the prepared study materials that facilitate data collection.
  • Support the Project Coordinator, Data Manager, Senior Office Administrator, the Technical
  • Leads of the project with clerical work.
  • Prepare folders for researchers and ensure they contain the required study materials.
  • File project documents in accordance with laid down filing procedures.
  • Assists with administrative tasks and regularly checks inventory and supplies in the office.
  • Manage, prioritize and organize incoming and outgoing correspondence (phone, mail, email)
  • Attend and assist in documenting internal and external meetings and workshops
  • Make copies and scan project documents as required.
  • Any other duties that may be assigned by the Principal Investigator.

Applicants must have:

  • A minimum of Grade C- in KCSE or its equivalent.
  • A diploma in an administrative or data related field or similar qualification from a recognized university or college.
  • Certification in all of the following computer packages: Microsoft Access, Microsoft Excel, Microsoft Powerpoint, Microsoft Word
  • At least one (1) year experience in data entry and administration in a research project in a university setting.
  • An applicant who has worked on online data entry platform, will have an added advantage.

Terms of appointment : This a position whose tenure is one (1) year contract renewable based on performance and by mutual consent. The salary is negotiable depending on the level of education and work experience

Method of Application

Submit your CV giving details of their qualifications, experience and three (3) referees, as well as indicating their telephone and e-mail contacts, copies of relevant documents and Application letters as one PDF file to  [email protected]

  • Applications and related documents should be forwarded through applicants’ Heads of Departments, where applicable, and be addressed to the Director, Human Resource, University of Nairobi.
  • Applicants should state their current designations, salaries and other benefits attached to those designations.
  • The application letter must bear the reference code indicated in the advertisement.
Use the title of the position as the subject of the email

Closing Date : 7 July. 2022


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