Job Duties and Responsibilities

The Sub-granting officer will:

• Oversee and manage the distribution of subgrants, ensuring compliance regulations and internal and donor policies.
• Prepare narrative and admin/finance monthly, quarterly, and annual activity plans, action plans for monitoring of the subgrantees
• Checking that grants applications meet funding criteria
• Manage the grant application process from start to finish, including timelines, progress reports, and final submissions
• Oversee the process of launching Call for Proposals Cfp targeting youth-led organizations (YLOs), women-led organizations, civil society organizations (CSOs) and community-based organizations (CBOs).
• Overseeing financial disbursement, budget tracking, and expenditure monitoring.
• Conducting regular site visits to subgrantees to assess progress and provide targeted support.
• Assisting in the preparation of reports for internal and external stakeholders.
• Providing capacity-building support to subgrantees on financial management, compliance and reporting.
• Managing the subgrant closing process ensuring the submission of the final report and financial statements.
• Coordinating with Project coordinator to align subgrants with the projects’ broader objectives in youth empowerment, climate action, green and digital transition in Kenya.
• Maintaining detailed documentation and compliance records and monitor the progress for all the subgrantees.
• Performing other duties as assigned by the supervisor.

Minimum Qualifications and Experience

• Bachelor’s degree in finance, Business Administration or a related field;
• At least 5 years of experience in grant management, sub-granting, or donor-funded project administration.
• Strong knowledge of EU regulations, financial compliance, and sub-granting mechanisms.
• Experience working with youth-led organizations (YLOs), civil society organizations (CSOs), and Women led community-based organizations (CBOs) is an asset.
• Proven expertise in budgeting, financial reporting, and compliance monitoring.
• Proficiency in grants management software, and financial tracking tools.
• Experience in capacity building and technical assistance for subgrantees on financial and programmatic compliance