Job Purpose

The role holder will ensure the secure, accurate, and timely processing of all incoming, outgoing, and internal official correspondence, postal, and courier packages, while maintaining auditable records and providing excellent customer service to staff and external clients.

Key Duties and Responsibilities

Mail and Correspondence Processing (Inbound & Outbound)

• Incoming Mail Processing: Receive, sort, open (where appropriate), date stamp, and register all incoming official correspondence and packages (postal and courier).
• Internal Distribution: Accurately classify, record, and prepare incoming mail for secure distribution to the proper department, unit, or designated officer, ensuring swift turnaround.
• Outgoing Mail Dispatch: Process, verify, register, and dispatch outgoing official communications, ensuring necessary documentation (e.g., waybills, dispatch notes) is correctly completed.
• Courier Coordination: Coordinate and liaise with contracted postal and courier service providers regarding the collection, delivery, and tracking of mail packages.
• Logistics: Manage and process outbound international and local mail/courier requests, ensuring adherence to size, weight, and documentation requirements.

Records, Tracking, and Security

• Documentation and Auditing: Create and maintain accurate, auditable records (e.g., dispatch registers, tracking logs) for all received and dispatched mail/courier packages to confirm receipt and follow-up on movement.
• Security: Handle sensitive mail and confidential correspondence with strict discretion, ensuring all documents are protected from unauthorized access or loss during processing.
• Internal Tracking: Follow up on registered mail to confirm internal receipt and coordinate tracking with external service providers to resolve delivery issues.

Customer Service and Support

• Customer Service: Provide a high level of customer care to organization staff regarding mail handling, tracking inquiries, and mailroom services.
• Guidance and Advice: Offer guidance to staff on specific service requirements, documentation, and best practices for shipping official outbound postal and courier mail.
• Ad-Hoc Duties: Perform any other duties consistent with the grade and scope of the post as assigned by the immediate Supervisor.

Qualifications

• Post-Secondary school training (Certificate/Diploma) in Records Management, Office Practice, or Customer Service.
• Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its approved equivalent.
• Computer Literacy.

Work Experience

• A minimum of two (2) years relevant experience in mail handling, logistics, or dispatch within a busy office setting.

Job Purpose

The role holder will efficiently manage all official local and international travel arrangements for staff, ensuring optimal value, adherence to organizational travel policies and budget limits, while providing timely and professional travel consultation and support services.

Key Duties and Responsibilities

Travel Management and Booking

• Booking and Reservation: Process and execute reservations for air travel, ground transport, and hotel accommodation, ensuring timely completion of all necessary bookings.
• Ticketing and Issuance: Prepare, issue, and distribute tickets and travel documents, strictly following official travel requests and authorized itineraries.
• Client Consultation: Provide proactive and accurate travel consultation advice to staff, including details on flight connections, visa requirements, booking amendments, cancellations, and re-routing.
• Information Management: Maintain and disseminate up-to-date information regarding changes to airline/hotel rules, regulations, and relevant current affairs to all stakeholders to prevent travel disruptions.
• Cost Optimization: Ensure that the organization consistently secures the best value in ticket fares, accommodation rates, corporate discounts, and frequent flyer benefits for every travel booking.

Compliance, Vendor Relations, and Administration

• Vendor Liaison: Serve as the primary liaison and coordinator for all outsourced Travel Agents, Airlines, and Hotel providers, monitoring their service delivery and contractual compliance.
• Policy Compliance: Ensure all travel arrangements strictly comply with the organization’s official travel policy, rules, and procedures, including the timely reconciliation of travel expenses.
• Dispute Resolution: Handle and investigate staff complaints or disputes related to travel services, ensuring timely and effective follow-up and resolution.
• Knowledge Base: Maintain expert knowledge of airline and hotel industry terminology (e.g., codes, fare basis, airline rules, tariffs) to engage service providers proactively and effectively.
• Record Keeping: Maintain professional and accurate records of all travel requests, tickets, expenses, and associated documentation for audit and internal reporting purposes.
• Ad-Hoc Duties: Perform any other duties as may be assigned by the immediate supervisor consistent with the scope and grade of the role.

Qualifications

• Bachelor’s Degree in Tourism Management, Hospitality Management, Business Administration, or an equivalent relevant field from a recognized institution.
• International Air Transport Association (IATA) Certification or equivalent professional qualification in the travel industry.

Work Experience

• A minimum of three (3) years of active, hands-on experience as a Travel Consultant or Ticketing Officer, preferably within an organization handling high volumes of international corporate travel.
• Proficiency in Global Distribution Systems (GDS) such as Amadeus, Sabre, or Galileo, and advanced computer literacy (MS Office Suite).

Job Purpose

The role holder will execute inventory planning, control, and reconciliation activities, ensuring optimal stock holding, adherence to budgetary limitations, and real-time accuracy of all inventory data within the CBK ERP system, in line with the PPADA 2015 framework.

Key Duties and Responsibilities

Inventory Planning and Stock Optimization

• Execute inventory planning procedures, including the calculation, monitoring, and adjustment of re-order levels and maximum stock levels for critical items to prevent stock-outs or excesses.
• Conduct analysis for demand forecasting and material requirement planning (MRP) based on historical consumption, and user requirements.
• Analyze stock usage patterns, lead times, and economic order quantities (EOQ), providing technical reports and recommendations to the Inventory Manager for any adjustments that may be required.
• Consolidate annual demand for store items and prepare budget estimates to ensure consistency of supply.
• Implement and prescribe improvement to inventory management processes and procedures.

Inventory Control and Reconciliation

• Ensure the accurate and timely capture of all stock transactions (receipts, issues, adjustments) in the Enterprise Resource Planning (ERP) or Inventory Management System.
• Conduct daily, weekly, and periodic stock reconciliations, comparing physical inventory counts against system records and investigating variances.
• Generate and review Inventory Ageing reports, accurately identifying and flagging slow-moving, obsolete, or damaged (SMOD) items, and preparing the necessary documentation for disposal action.
• Place replenishment orders for depleted inventory items as needed.

Operations Support

• Collaborate closely with all stores’ staff to ensure physical storage practices (e.g., proper stacking, organization) support stock accuracy.
• Provide technical support and training to user departments on requisition and returns procedures to minimize data errors and expedite issue processes.
• Prepare and distribute inventory levels report and consumption reports to for review by the Inventory Manager.
• Coordinate regular inventory counts and audits.
• Any other assigned roles and responsibilities.

Qualifications

• A Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management, Logistics, or Commerce (Supply Chain Option) from a recognized university.
• Be a Member of the Kenya Institute of Supplies Management (KISM) or be eligible for full membership.
• Proven hands-on proficiency in using an Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, IFMIS modules) for inventory data management and reporting.

Work Experience

• A minimum of three (3) years of demonstrated experience in a technical inventory planning, analysis, or reconciliation role.
• Working knowledge of inventory management software (e.g., Oracle).

Job Purpose

The role holder will execute the day-to-day operations of the GSD Registry, ensuring the proper creation, maintenance, storage, retrieval, and disposal of official documents and files, thereby supporting the overall efficiency and information security of the organization.

Roles / Responsibilities

Records and File Management

• File Movement: Manage the movement of files and documents both within the department and between offices, ensuring proper documentation of file movement using a file movement register/system.
• Filing and Retrieval: Ensure timely and accurate classification, indexing, and filing of official correspondence, documents, and records according to the established subject filing system.
• Mail Processing: Receive, sort, open, record, date stamp, distribute and track all incoming and outgoing mail and official correspondence.
• Security and Inventory: Assist in implementing security and confidentiality measures to prevent unauthorized access, loss, theft, or destruction of documents.
• Documentation: Prepare, file, and folio documents into the appropriate subject files, ensuring proper attachment of documents.
• Records Maintenance: Maintain the cleanliness and organization of the shelves, cabinets, and document storage areas within the Registry.
• Reporting: Support the preparation of reports on registry activities, including tracking file movements and inventory of records

General support and compliance

• Archiving Assistance: Assist in the physical arrangement and inventorying of records scheduled for appraisal, retention, or transfer to the archive(s).
• Query Handling: Attend to staff inquiries regarding file location, search, and retrieval of documents, ensuring prompt and efficient service.
• Systems Support: Operate and maintain equipment used in records management, such as photocopiers, scanners, and document binding machines.
• Ad-Hoc Duties: Perform any other lawful duties related to records management and support services as instructed by other senior registry officers and Manager.

Qualifications

• Bachelors Degree in Records Management, Information Technology, Information Science, or an equivalent qualification from a recognized institution.

Work Experience

• Minimum of three (3) years’ relevant experience working in Records Management within a busy office environment.

Job Purpose

The Stores Officer will oversee the day-to-day operations of the store, ensuring the secure custody, optimal physical arrangement, and accurate operational flow of the CBK inventory stores. The officer will also be responsible for supervising the receipt, storage, and issuance processes in full compliance with established procedures.

Key Duties and Responsibilities

Roles and Responsibilities
Operational Supervision and Custody

• Coordinate the daily activities of Stores Assistants and/or Clerks, ensuring efficient workflow in the receipt, inspection, issuance, and arrangement of stock.
• Maintain strict security protocols for the store, overseeing the secure storage environment and access control.
• Ensure all stock is stored under optimal conditions (temperature, humidity, safety) to prevent deterioration, damage, or obsolescence.
• Implement and monitor housekeeping standards to ensure the store remains clean, orderly, and compliant with health and safety regulations.

Inventory flow and quality control

• Oversee the receiving process: ensure all incoming goods are accurately inspected against Local Purchase Orders (LPOs) and Delivery Notes, verifying quality, quantity, and specification before official acceptance.
• Supervise the issuance process: ensure stock is issued only against duly authorized requisitions/vouchers and accurately recorded against stock balances.
• Ensure stock rotation methods (e.g., FIFO) are rigorously applied during both storage and issuance to maximize stock usability.
• Responsible for identifying damaged or expired stock on the floor and quarantining them for the subsequent reconciliation and disposal documentation process.

Documentation and Control

• Ensure the accurate and timely recording of all physical movements in supporting documents (e.g., Bin Cards, Goods Received Notes, Issue vouchers).
• Validate and ensure that all manual and electronic system inputs by Stores Assistants are correct and captured in real-time within the ERP/inventory system.
• Maintain a comprehensive, accessible, and auditable filing system for all stores-related documentation.
• Participate in and provide leadership during periodic physical inventory counts (stock takes), assisting the stores planner in variance investigation.

Reporting and Liaison

• Prepare daily, weekly, and monthly operational reports on storage capacity utilization, stock movement volume, and operational challenges for submission to the store’s planner or Inventory Manager.
• Liaise with user departments regarding stock status, lead times, and timely collection of issued goods.
• Any other roles and responsibilities that may be assigned from time to time.

Qualifications

• A Diploma in Supply Chain Management or Stores Management or Purchasing and Supplies Management or Logistics from a recognized institution.
• Bachelors Degree in Supply Chain Management or Stores Management or Purchasing and Supplies Management or Logistics is an added advantage.
• Be an Associate Member of the Kenya Institute of Supplies Management (KISM) or be eligible for membership.

Work Experience

• A minimum of two (2) years of relevant experience in a busy stores’ environment.
• Proficiency in computer applications, particularly in using an Enterprise Resource Planning (ERP) or dedicated Inventory Management System for transactional data entry.

Job Purpose

The role holder will be responsible for implementing regional payments integration and harmonization initiatives to enable the Bank to contribute to the broader East African Community (EAC) financial system integration agenda. The Officer supports the section to fulfil this mandate.

Key Duties and Responsibilities

Technical and Operational Responsibilities

• Participate in the implementation and respond to strategic regional integration initiatives for the East African Community (EAC) and the Common Market for Eastern and Southern Africa (COMESA) regions, e.g. upgrading of the East African Payment System (EAPS) and the Regional Electronic Payment and Settlement System (REPSS), as well the implementation of a regional cross-border retail payment system for the East African Community.
• Participate in the implementation of strategic East African Community Monetary Affairs Committee (MAC) directives related to payment systems and report on the status on a quarterly basis.
• Monitor the performance of the two regional payments systems, the East African Payment System (EAPS) and the COMESA’s Regional Electronic Payment and Settlement System (REPSS) and report on their performance to the relevant regional oversight bodies i.e. the Monetary Affairs Committee and Common Market for Eastern and Southern Africa (COMESA) Committee of Governors, respectively.
• Draft memos, letters and reports on assignments in response to regional payments integration matters for the East African Community (EAC), the Common Market for Eastern and Southern Africa (COMESA), and the Association of African Central Banks (AACB).
• Participate in the coordinating the activities of development partners that support Payment Services such as the African Development Bank (AfDB), World Bank (WB), and International Monetary Fund (IMF).

Other Responsibilities

• Participate in the coordination of staff training in the Division.
• Any other assigned roles and responsibilities.

Qualifications

• Bachelor’s Degree in Economics, Banking, Accounting, Finance, Business Administration, Insurance, Law, Mathematics, Computer Science or related field of study.
• Professional qualifications and memberships of relevant professional bodies are an added advantage.

Work Experience

• Not less than two (2) years’ work experience in Payment/ Banking Services Operations, Financial Services, Economics Policy, Accounting or similar operations.

Job Purpose

The role holder will lead the management, control, and accountability of all fixed assets. He/she will also oversee the verification and reconciliation exercises, acting as the primary technical advisor on disposal matters, and ensuring absolute compliance with the PPADA 2015.

Key Duties and Responsibilities

• The duties and responsibilities focus on coordination, execution, and logistical management of the asset lifecycle.

Asset Accountability and Control Execution

• Asset Tagging: Execute and supervise the immediate physical tagging of all new assets upon receipt.
• Record Maintenance: Prepare and maintain updated records of all new, tagged, and transferred assets at Head Office, and ensure similar records are accurately maintained across all other Bank locations.
• Movement Documentation: Facilitate and ensure the timely preparation of all relevant documentation required to support asset movements and transfers.
• Tag Custody: Act as the dedicated custodian of asset tags, maintaining accountability for their receipt, usage, and security.

Inter-Departmental Coordination and Compliance

• Act as the central point of contact, coordinating with all Asset Liaison Offices across the institution on matters related to asset management compliance and data submissions.
• Ensure all physical asset management activities are carried out in strict compliance with all applicable laws, policies and procedures.

Asset Disposal Logistics and Execution

• Staging Area Management: Oversee the temporary custody and secure storage of all unusable and obsolete items surrendered by departments for disposal, ensuring premises are decluttered.
• Disposal Preparation: Responsible for the accurate lotting and arrangement of surrendered assets, preparing the necessary submission report for the Disposal Committee’s deliberation.
• Public Viewing and Release: Accountable for organizing and managing the logistical execution of asset disposal events, including scheduling public viewing exercises and ensuring the safe release of items to successful bidders following the sale.
• Post-Disposal Reporting: Prepare a detailed report of assets sold following the completion of the disposal exercise for submission to the Finance Department to facilitate the official retirement of fixed assets from the books.
• Any other roles that may be assigned from time to time.

Qualifications

• A Bachelors Degree in Supply Chain Management or Stores Management or Purchasing and Supplies Management, Logistics or equivalent from a recognized institution.
• Associate Member of the Kenya Institute of Supplies Management (KISM) or be eligible for membership.

Work Experience

• A minimum of three (3) years of relevant and/or practical experience focused on fixed asset logistics, control, or Inventory Management.
• Proficiency in computer applications and experience with data entry into an ERP or Asset Management System.

Job Purpose

The role holder will be responsible for planning, coordinating and carrying out regular maintenance, check-ups and repairs of the Currency machines within the Head Office, Branches and Centres to ensure their uptime in Currency Processing.

Key Duties and Responsibilities

Strategic Responsibilities

• Responsible for automation of Currency Processing in the Head Office, Branches and Currency Centres and offer technical support in the processing of Currency.
• Contribute to the Department to meet its functional responsibilities and make these contributions effectively and efficiently.
• Contribute as appropriate to the performance of other functions and to the overall achievement of CBK’s strategic objectives.

Technical and Operational Responsibilities

• Develop equipment status reports, dissemination of information on Currency Operations and oversee logistic arrangements of machines spares parts and consumables.
• Supervise installation and usage of currency operating equipment at the Head Office, Branches and Centres.
• Maintaining, servicing and repair of currency processing equipment systems at the Head Office, Branches and Centres which include:
  • Banknote and coin processing equipment and systems.
  • Currency destruction equipment and systems
  • Bulk handling equipment
  • Currency briquetting equipment and system
• Backup of currency processing data at the Branches and Centres to ensure safe storage.
• Oversee installation, testing and maintenance of currency processing systems at the Head Office, Branches and Centres by the equipment vendors
• Offer appropriate operators training on safe usage on currency processing equipment and ensure adherence of safety standards at the Head Office, Branches and Centres
• Manage inventory of equipment spare parts to minimize operational and maintenance costs related to currency processing
• Oversee installation and repairs of electrical apparatus and electronic components of machinery and equipment at the Head Office, Branches and Centres when required
• Carrying out commissioning and periodic inspection and testing of all currency systems and equipment at the Head Office, Branches and Centres.
• Liaise with the machine and equipment vendors or Head technical Services for necessary follow-up during machine breakdowns, data loss and system malfunction.
• Plan and schedule preventive maintenance of all currency machinery and equipment and ensure timely, secure and adequate backup of currency processing data.

Other Responsibilities

• Assist the technical staff in the Head Office, Branches and Centres.
• Training of currency machines operators on work procedures and policies to ensure effective and safe service delivery.
• Ensure safety at work and a healthful work environment.
• Any other assigned roles and responsibilities.

Qualifications

• Degree or Higher National Diploma in Electrical & Electronics or Mechatronics Engineering or relevant field from a recognized institution.
• Certificate in Maintenance of Electrical and Electronic equipment, Electrical Installation Technician or any other relevant field.

Work Experience

• At least six (6) years technical services experience with at least three (3) in maintenance of Electrical Operating Equipment and Systems, Electronics and Mechatronics.

Job Purpose
The role holder is the Senior Manager of Settlements, Accounting & Control Division and is responsible for ensuring that the Division meets its functional responsibilities and makes these contributions effectively and efficiently.

Key Duties and Responsibilities
Strategic Responsibilities

• Assists the Head of Division with on-going and long-term management and development of the Financial Markets.
• Contribute as appropriate to the performance of other functions and to the overall achievement of CBK’s strategic objectives
• Work effectively as part of the team to deliver on the Key Result Areas and demonstrates competencies of his/her role.

Technical and Operational Responsibilities

• Oversees the day-to-day processing of transactions in:
  • Foreign Payments.
  • Forex Settlements, Accounting and Custody.
  • Domestic settlements.
  • Reconciliations and budget sections.
• Responsible for timely, safe, and efficient:
  • Forex and domestic transactions clearing, transactions settlement and reconciliations.
  • Forex payments and confirmations.
  • Budgeting.
  • Accounting.
  • Custodial services.
  • Cash management.
• Ensure that payment queries and investigations are resolved in an efficient, effective, and timely manner.
• Responsible for Third Party guarantees’ confirmations to Government Ministries, Departments and Agencies.
• Responsible for the reconciliation of banks’ accounts, securities, transactions, payments, and settlements
• Ensure reports and statements are submitted to stakeholders on a timely basis.
• Ensure that Government Securities Interests and redemptions payments are processed and paid in an efficient and timely manner.
• Ensure that funding requests are accurate and submitted to the National Treasury on time.
• Ensure that interests and redemptions payments are funded on time.
• Ensure that interests and redemptions accounts are reconciled after every payment date.
• Contribute to the development of Government Securities (GS) issuance program and strategies.
• Participate in stakeholder consultations and domestic debt market development initiatives/programs.
• Ensure proper integration of the Banks overall financial system with SWIFT, RTGS, ORACLE and any other system necessary for proper and timely recording of the transactions.
• Responsible for the maintenance of customer static data such as SSIs.
• Responsible for the reconciliations of bank accounts, Government securities’ registers and reports, money market and fixed income securities, forex transactions, among others.
• Oversee implementation of finance policies and guidelines and internal controls.
• Provide leadership, appraise, and manage performance of staff within the section.
• Responsible for Departmental budget preparation and monitoring.
• Facilitation of internal and external audits.

Other Responsibilities

• Coach, mentor and motivate staff.
• Any other assigned duties and responsibilities.

Qualifications

• Bachelor’s degree in Accounting, Business, Finance, Economics Or Banking or similar field
• Professional qualification in ICPAK or relevant field study.
• Master’s degree in Economics, Finance, Banking, or a relevant field is an added advantage.
• Clear understanding of Financial Markets, Banking, and relevant emerging issues in:
  • National, regional, and international regulatory and statutory requirements.
  • Foreign payments operations.
  • Monetary policy operations.
  • Government borrowing.
  • Foreign Exchange management and operations.
  • Risk management.

Work Experience

• At least ten (10) years’ experience in Financial Analysis, Investment, Portfolio Management, Banking, and any other relevant area; three (3) of which should be in a supervisory capacity.

Job Purpose

• This position supports the Director, Financial Markets Department to implement monetary policy decisions, manage the country’s foreign exchange reserves and act as a fiscal agent in Domestic Debt Management.
• The role holder is also responsible for Portfolio Management, Compliance and Policy and Risk Sections, ensuring that the functional responsibilities of these sections are carried out in a safe, effective, and efficient manner. He/she ensures that the Forex Reserves are invested in line with the Forex Reserves Management objectives, which are safety, liquidity and return, subject to the first two objectives and that the investments comply with the law, policy, and guidelines.

Key Duties and Responsibilities

Strategic Responsibilities

• Provide leadership and expertise to a team in the execution of the mandates. He/she will be required to work closely with Heads of other business functions and the Executive to define forward looking best practice strategic initiatives for the function.
• Contribute as appropriate to the performance of other functions and to the overall achievement of the Departmental and Bank’s strategic objectives.
• Work effectively as part of the team to deliver on the Key Result Areas and demonstrate competencies of his/her role.

Technical and Operational Responsibilities

• Implement the decisions of the Forex Reserves Investment Committee on the investment of Forex reserves.
• Oversee the investment of foreign exchange reserves in:
  • Fixed income securities.
  • Money market products.
  • Other eligible instruments as approved by Management/Board.
• Responsible for the efficient and effective management of operations and resources in the division.
• Lead and direct the division to contribute and achieve the Department strategic goals.
• Work as part of the senior leadership of Financial Markets Department to deliver on key initiatives as may be required from time to time.
• Ensure that the management of foreign exchange reserves portfolios are within the approved policies & guidelines and provide leadership to the functional operations of the Front Office Portfolio Managers, Portfolio Performance, Risk, Compliance and Reserves Policy Management sections.
• Evaluate and maintain the Division’s Business Continuity Plan (BCP) and documentation thereof as per the required standards and guidelines.
• Regularly review and recommend updates to the forex reserves investment policy, guidelines, and Strategic Asset Allocation (SAA).
• Support development and implementation of new investment instruments or products to support the Bank’s strategies.
• Lead the secretariat and discussions within the Foreign Exchange Reserves Investment Committee (FRIC) (Bank and Departmental) on developments in the investment environment for forex reserves and make recommendations on appropriate strategies for the reserves.
• Ensure risks inherent in forex reserves investments are well-managed, documented and mitigated, including portfolio performance and attribution.
• Responsible for recommending, for approval, the optimum risk appetite by setting and proposing standards on credit risk, interest rate risk and exchange rate for forex portfolio management to management.
• Facilitate market intelligence in forex reserves investments.
• Responsible for training of staff within the sections on risk management and adherence of the same.
• Continuously improve the risk environment with regard to Reserves Management and appraise the supervisor on the risk status regularly.
• Assess reports on the exposure of forex reserves portfolio to credit and market risks as well as all other risks inherent in forex reserves management.
• Responsible for reviewing and reporting portfolio stress-testing scenarios to Senior Management.
• Responsible for carrying out due diligence on counterparties, securities issuers, and other external forex reserves service providers.
• Implement and complete KYC requirements for counterparties – this includes both inbound and outbound KYC requirements.
• Continuously improve processes with the intention of adding value to the Department while introducing practices that are fit for purpose in line with business strategy.
• Liaise with other Divisions and external parties on policy and operational forex reserves management issues.
• Work as part of the senior leadership of the Financial Markets Department to deliver on key initiatives as may be required from time to time.
• Mentor, coach, provide support to assigned teams to achieve high productivity and objectives for the section.
• Oversee staff training, capacity building, succession planning in the section for staff development and business continuity.
• Any other assigned duties and responsibilities.

Qualifications

• Bachelor’s Degree in Accounting, Business, Finance, Economics or Banking or similar field from a recognized institution.
• Master’s degree in Accounting, Business, Finance, Economics or Banking or similar field or Professional qualification in relevant field study is an added advantage.

Work Experience

• At least twelve (12) years’ work experience in a relevant field; three (3) of which should be in a managerial position.
• At least two (2) years leading and driving Treasury Management (in a reputable Bank), Financial Institution, Investment and Fund Management or any other related field.
• International working experience in Financial Markets Institutions or multi-layered think tanks.
• High level networking at national, regional, and global levels.
• Experience in managing a professional team of Senior Financial and Market analysts.
• Demonstrated capacity in strategic and analytical thinking, sound policy judgement in areas of Financial and Capital Markets as well as debt issues.

Job Summary

• Reports to the Accounting Officer and functionally through the Director, General Services Department.
• The role holder is responsible for Strategic Planning, Coordination, Management, and Executing the Procurement and Asset disposal processes in the Bank. He/She will ensure the Bank’s Policies and Guidelines are compliant with the Constitution article 227, the Public Procurement and Asset Disposal Act (PPADA 2015, Revised 2022), the Regulations (PPADR) 2020, the relevant circulars & Executive Orders.

Key Duties and Responsibilities

Strategic Responsibilities

• Formulate the Division’s strategic objectives and initiatives in line with the mission and Vision of the Bank which will feed into the Departmental Strategic Plan.
• Formulate and review the Bank’s Procurement & Disposal Policy and Guidelines.
• Analyze the Bank’s needs and the market dynamics of the financial services industry to facilitate the development of a procurement plan for the core services as well as the administrative services.
• Prepare the draft workplans and divisional annual budgets.
• Monitor supply markets and trends (including price changes, possible shortages, and changes in suppliers), interpret the impact of these trends on the Central Bank.
• Contribute as appropriate to the performance of other functions and to the overall achievement of CBK’s strategic objectives.
• Works effectively as part of the management team to deliver on the Key Result Areas and demonstrates competencies of his/her role.

Specific/Technical duties and responsibilities as outlined in the Public Procurement & Assets Disposal Act (PPADA), 2015

• Maintain and continually update standing lists of registered suppliers for the Bank under sections 57 and 71 of the Act.
• Liaise with Public Procurement Regulatory Authority (PPRA) in respect of the Authority’s register of procuring agents.
• Prepare tender and asset disposal documents to facilitate fair competition.
• Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, request for quotations and proposals, pre-qualification documents invitations for expressions of interest.
• Coordinate the receiving and opening of tender documents.
• Submit the list of registered or prequalified suppliers or contractors or consultants to the accounting officer for approval.
• Issue procurement and asset disposal documents to candidates in accordance with the Act and Regulations.
• Propose the membership of relevant committees under the Act to the accounting officer for consideration and appointment.
• Coordinate the evaluation of tenders, quotations and proposals.
• Recommend for consideration of the negotiation of a procurement by the evaluation committee where negotiations are allowed by the Act and these Regulations and participate in negotiations.
• Prepare and publish tender awards.
• Prepare contract documents in line with the award decision.
• Prepare and issue debriefing letters.
• Prepare contract variations and modifications documents.
• Maintain and archive procurement and asset disposal documents and records for the required period.
• Provide information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures.
• Implement the decisions of the accounting officer, including disposal committee and coordinating all procurement activities.
• Act as a secretariat to the evaluation, inspection and acceptance, and disposal committees.
• Liaise with the National Treasury and the Authority on matters related to procurement and asset disposal.
• Prepare and submit to the National Treasury and the Authority reports required under the Act, Regulations and guidelines of the Authority.
• Monitor contract management by user Departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
• Report any significant departures from the terms and conditions of the contract to the accounting officer.
• Recommend for transfer of a procurement or asset disposal responsibility to another procuring entity by the Accounting Officer (AO) of the procuring entity when need arises.
• Prepare consolidated procurement and asset disposal plans.
• Advise the Bank on aggregation of procurement to promote economies of scale.
• Coordinate internal monitoring and evaluation of the procurement and supply chain function.
• Carry out market surveys to inform the placing of orders or adjudication by the relevant awarding authority.
• Certify the invoices to facilitate processing of payment to suppliers.
• Recommend extension of the tender validity period.
• Carry out any other functions and duties as are provided under the Act and these Regulations and any other functions that might be stipulated by the National Treasury or the Authority.
• Any other roles and responsibilities that may be assigned from time to time.

Qualifications

• Master’s degree in Business Administration, Procurement and Logistics, Supply Chain Management, or related field.
• Bachelor’s degree in Procurement and Logistics, Business Administration/Management or related field
• Professional Diploma in Procurement and Supply from the KISM, Chartered Institute of Purchasing and Supply (CIPS) or its equivalent.

Work Experience

• At least twelve (12) years’ experience in Procurement/Supply Chain Management; five (5) of which should be at a senior Managerial level.
• Be a member in good standing of the Kenya Institute of Supplies Management (KISM).
• Be a holder of current Practioner’s License by KISM
• Extensive experience of Electronic Procurement Systems.