Job Purpose/Summary 

Reporting to the Associate Vice Provost, Administration, the incumbent will be responsible for the management of electrical supply and distribution, switchgear and control systems involving maintenance, technical inspection, acceptance testing, handover and third-party service supervision, spares requirement assessment, pre- purchase technical appraisal and annual equipment replacement plan.

Key Roles and Responsibilities 

• Preparation and updating of Electrical drawings during ongoing remodeling and renovations, access to autocad.
• Coordination with BMS (Building Management System), BIM (Building Information Management), Solar heating and Security Teams to ensure optimal functionality of all systems.
• Provide technical support for electrical systems and equipment throughout the Aga Khan University as assigned including scheduled and unscheduled maintenance.
• Document control- ensure all documentation pertaining to equipment, systems, maintenance schedules, tests and results, are available and according to department policy.
• Provide specific advisory/ attendance to consultants and procurement teams on new applicable trends and compatibility of systems within AKU.
• Promptly respond to system/ equipment breakdown Maintenance ( BDM) request from user Departments as per policy.
• Liaison between AKU and service/ Maintenance contractors/ teams.
• Timely completion of Preventive Maintenance (PPM) for electrical system/equipment.
• Liaison with user departments for maintenance activities and report to supervisor on issues arising.
• Participate in electrical quality assurance and control audits.
• Coordinate and /or participate in requests for special projects, such as new systems/equipment acquisition purchase planning, development of bid specifications, etc.
• Develop with electrical supervisor Preventative Maintenance schedules and guidelines.
• Develop systems/equipment safety and device-specific in-service education to other technicians and equipment users as necessary.
• Perform incident investigation and system/equipment performance analysis as required.
• Develop or review emergency and safety plans related to use and operations of electrical system/ equipment.

Relevant Experience and Qualifications 

• O-Level certificate mean grade of C or equivalent.
• At least a Diploma in electrical engineering from a recognized institution.
• Must be computer literate MS packages ( word, excel, power point, projects, Autocad, outlook, Internet).
• At least 2 years’ experience in a similar position.
• Excellent communication with interpersonal skills, high integrity, reliable, very good analytical and organizational skills.
• Ability to overcome performance barriers.
• Willingness to learn and teach.

Job Purpose/Summary

The Assistant Manager – Research Projects supports the effective planning, coordination, and delivery of research projects at the Brain and Mind Institute (BMI). Working under the supervision of the Project Manager, the role bridges strategic project oversight and day-to-day operational execution. The Assistant Manager ensures smooth implementation of project activities, compliance with ethical and regulatory requirements, coordination of research teams, and quality assurance of outputs. Through proactive problem-solving, monitoring, and stakeholder engagement, the role contributes to timely, high-quality research delivery that advances BMI’s mission of promoting brain health and mental well-being.

Key Roles and Responsibilities

Study Planning & Pre-Implementation Coordination  

• Support development and maintenance of detailed project plans, timelines, milestones, and task assignments.
• Coordinate study pre-implementation activities, including site readiness, logistics, documentation, and onboarding of teams and sites.
• Support stakeholder mapping and coordination with research teams, collaborators, vendors, and study sites.
• Assist with preparation, tracking, and follow-up of ethics and regulatory submissions through approval.

Participant Recruitment & Retention  

• Support development and implementation of participant recruitment and retention strategies in collaboration with the study team.
• Coordinate development and dissemination of recruitment materials (e.g. adverts, brochures, online content).
• Liaise with marketing and communications teams to promote the study and engage potential participants through social media, community outreach, and other channels.
• Track, analyse, and report on recruitment and retention data, proposing adjustments to strategies as needed.
• Ensure recruitment and retention activities comply with ethical, regulatory, and confidentiality requirements.

Study Implementation & Operational Oversight

• Coordinate day-to-day implementation of study activities in line with approved protocols, SOPs, and timelines.
• Monitor progress against milestones, identify risks or delays, and escalate issues to the Clinical Trial Manager as appropriate.
• Support allocation and utilization of project resources, including staff time, materials, logistics, and procurement.
• Support monitoring of project budgets and expenditures in collaboration with finance and the Clinical Trial Manager

Team Supervision & Capacity Support

• Provide day-to-day supervision, guidance, and workload coordination for Research Associates and Research Assistants.
• Support onboarding and training of project staff on protocols, tools, and reporting requirements.
• Monitor task completion and adherence to protocols, providing feedback and support as needed.
• Foster a collaborative, accountable, and supportive team environment.

Quality Assurance & Project Documentation

• Support implementation of quality assurance and quality control procedures for data collection and documentation.
• Review project documentation, data outputs, and reports for completeness and accuracy prior to escalation.
• Maintain organized, accurate, and audit-ready project records, including trackers, meeting minutes, and correspondence.

Communication, Reporting & Stakeholder Engagement

• Support preparation of routine project updates, progress reports, and internal dashboards.
• Coordinate project meetings, including agenda preparation, documentation of action points, and follow-up.
• Serve as the primary operational liaison between project teams and the Clinical Trial Manager.
• Support communication with collaborators, partners, and service providers as delegated.

Study Close-Out & Learning

• Support completion and organization of study close-out documentation and deliverables.
• Assist with reconciliation of project activities, outputs, and expenditures.
• Contribute to lessons-learned processes and documentation of best practices.
• Support dissemination activities as required (reports, presentations, briefs).

Educational Qualifications

• Minimum of a bachelor’s degree in psychology, neuroscience, public health, biomedical sciences, or a closely related field.
• Master’s degree or postgraduate training in a relevant discipline is an advantage.
• Training or certification in project coordination or research management is desirable.

Relevant Experience

• Minimum of 3 years’ experience supporting or coordinating research projects, preferably in health, mental health, or biomedical research.
• Experience working with multidisciplinary research teams and supporting junior staff.
• Working knowledge of research ethics, GCP principles, and institutional research processes.
• Experience with project tracking, reporting, and documentation.

Personal Characteristics & Behaviour

• Strong organizational and coordination skills.
• Clear and professional communication skills (written and verbal).
• Attention to detail with a strong commitment to quality.
• Ability to work collaboratively and support team performance.
• Proactive, solution-oriented, and adaptable to changing project needs.
• High ethical standards and respect for confidentiality and participant welfare

Responsibilities

• Design and implement innovative fundraising strategies to meet and exceed annual revenue targets.
• Identify and cultivate prospects across key donor segments, including corporations, philanthropic foundations, High Net Worth individuals and families, private sector financing networks, and digital fundraising opportunities.
• Build and maintain strong, productive relationships with existing and prospective donors, aligning their philanthropic goals with our mission.
• Plan and execute engaging fundraising events that deliver impact and success to potential donors.
• Develop and pitch compelling fundraising materials (proposals, presentations, reports) that communicate our needs and impact effectively.
• Collaborate with the marketing team to create targeted outreach initiatives for donor engagement and retention.
• Monitor, analyze, and report on fundraising performance metrics, adjusting strategies to achieve objectives.
• Lead and mentor a team of fundraising professionals and volunteers, fostering a culture of collaboration and excellence, including support to Corporate Committees across the region.

Requirements

• Bachelor’s degree in business administration or a related field. Postgraduate qualifications (Masters) and professional qualifications in Fundraising, Philanthropy or Advancement is an added advantage.
• 5 years’ experience in fundraising, marketing, funding and financing in health and education training and service provision.
• Proven track record in fundraising, donor relations, and business development.
• Strong understanding of donor landscapes, including corporate, foundation, and individual giving.
• Excellent communication, presentation, and relationship-building skills.
• Experience in event planning and execution.
• Ability to analyze data and adapt strategies to maximize results.
• Leadership experience with the ability to mentor and inspire teams.

Responsibilities:

• Complete head to toe assessment and re-assessment of patients to identify their care needs
• Develop written care plans based on patients’ needs, monitor and evaluate effectiveness of interventions
• Carry out hemodynamic monitoring to include vital signs, neurological and fluid status; labs and radiological evaluations
• Document all assessment data, investigation results, care given, discussions with the multidisciplinary team, family/patient interactions in an accurate, comprehensive and timely manner
• Administer medication safely, monitor patient responses to medication and promptly report adverse reactions.
• Dispose of clinical and non-clinical waste safely in accordance with Aga Khan University Hospital Guidelines on waste management
• Assist patients with activities of daily living such as feeding, bathing and dressing
• Prepare for and assist physicians to perform various procedures such as Lumbar Puncture and insertion of invasive lines
• Carry out pre and post-operative care for the surgical patient
• Care for the psychiatry patient as per policy on Psychiatry Care.
• Maintain adequate airway management to include oxygen therapy, nebulization and suctioning
• Promptly report both clinical and non-clinical unusual findings/incidences to the nurse manager, team leader or physician
• Identify patient and family education needs and implement appropriate teaching
• Provide safe environment for patients through adherence to infection control practices and other safety policies.
• Participate in quality initiatives including clinical care program certification (CCPC)
• Care for equipment through cleaning, storage, per shift check of the inventory and timely reporting and follow up of nonfunctional equipment to the nurse manager
• Follow discharge procedure of assigned patients according to hospital protocol, and ensure follow up appointments are made
• Participate in unit based nursing education, quality improvement (QI) projects, audits, spot checks and skill checks

Requirements:

• RN from a recognized school of nursing or University
• Current licensure with the Nursing Council of Kenya
• Certificate in Basic Life Support (BLS)
• Demonstrate evidence based knowledge of current practices in Medical-Surgical nursing