Responsibilities

Category A Consultants: Tasks to be performed under this contract 

Under the direct supervision of IOMs JTiP program manager, the consultant will carry out the tasks detailed below:-

• Supervise and conduct two KAP surveys: In close coordination with the MEL and research team, carry out two Knowledge, attitude and practices surveys with the target audience. These surveys will help identify gaps and key motivators that will be addressed through the campaign activities, as well as act as a baseline and endline survey to measure any changes in the target audience.
• Source and train for C4D activities: With the aid of stakeholders in Marsabit, participants will be found who are willing to perform and carry out on the ground activities. Stakeholders and participants will be trained in C4D and effective story telling methods, including how to develop messaging.
• Develop messaging; Drawing from the above mentioned KAP survey, and on the ground consultations the consultant will review existing messaging and propose clear changes.
• Produce a risk communication strategy with clear events to adopt: At least propose implememtation of 4 separate on the ground activities keeping in mind IP capacity, which should encourage incorporation of victims of trafficking as messengers/ ambassadors of change, locations to focus on, target group for the campaigns and sustainability plan for cascading of the campaign activities.
• Coordinate with relevant stakeholders and Implementing partners to mobilize, organize forums and formation of a steering committee for BCC scale up at community level.

Specific  tasks will include

• Supervise and generate reports for two KAP surveys (baseline and end-line) to identify gaps in knowledge, attitudes, and practices in the target audience on TIP, protection and (re)integration of climate induced displaced population vulnerable to Tip. This is done in collaboration with IOM MEL team and IPs.
• Training of KAP enumerators for the 6 sites in Marsabit county.
• Review the developed social behavior change communication (SBCC) strategy for changes as informed by the initial KAP survey findings in Marsabit county.
• Conduct  capacity building training  using the materials developed in the pilot phase of the project, targeting external stakeholders such as women groups, youth groups and migrant leaders , grass root organizations and victims of trafficking who will act as change agents relating to counter trafficking, identification of victims of trafficking, labour rights awareness and sharing stories of survivors of TiP/returnees using the IOM X approach.
• Training of IPs and other stakeholders on implementation of the SBCC strategy developed and cascading workplans development.
• Input in the redesigning of brochures and other IEC materials as necessary to fit the context of project implementation.
• Provide technical guidance to IPs on implementation of the develop theater scripts and storytelling pieces (depending on recommendations from the stakeholders engagement forums) and assist in translation of  messages into local language.
• Capacity build the  all-inclusive steering committee for BCC at the community level in collaboration with IPs and other key stakeholders.
• Review and strengthening of the developed ToRs for the committees and training the committee on the ToR in 6 wards. This will also include development of a measurable workplan on the committees’ deliverables in scaling up the BCC strategy.
• Submission of events reports, recommendations for effective delivery and possible opportunities to expansion of the interventions.
• Work with the IOM public information unit and IPs to document SBCC activities and produce quality videos and capture community stories of interest.

Performance indicators for the evaluation of results

• Satisfactory completion of tasks indicated.
• Delivery of a communication strategy for both Garissa and Marsabit counties
• Quality of training curriculums content developed.
• Timely delivery of outlined and/ or drafts as provided for in the time schedule.
• Delivery of any other tasks indicated above.

Qualifications

Education

Master’s degree in communication, mass communication, social science, psychology or a related field from an accredited academic institution, University degree in the above fields with at least ten years of professional experience.

Experience

• Knowledge in carrying out behavior change communication surveys and strategy development.
• Advanced research, writing, outreach, and communications skills with previous experience in counter trafficking, smuggling of migrants, climate change induced migration dynamics leading to vulnerabilities, child protection in the field of migration.
• Experience working with government or non- governmental institutions, other national and international institutions and NGOs, communities in ASAL counties in Kenya would be an advantage.
• Experience working on forced migration impacts and dynamics among community members would be an advantage,
• Previous experience in implementing activities in related projects towards awareness raising for migrant protection, TiP and SoM is an added advantage.

Responsibilities and Accountabilities

• Receive and direct clients to the right department, or staff or provide helpful resources such as bulletins, brochures, etc; respond to some client enquiry on the next steps during health assessment and/or refer to appropriate contacts /units.
• Enter, retrieve, structure and update selected information and data from various sources (e.g. office files, etc.); present results in a standard format; Dispatch files and documents to/from MHAC and designated laboratory/hospital/unit, maintaining due confidentiality.
• Set up and maintain office files and reference systems according to standard procedures; provide clerical support in preparing various technical documents/lists, photocopying medical reports, labelling mail/samples, etc.
• Support the medical staff as needed during physical examination, and history taking and may serve as a chaperone if required
• Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities. Ensure availability of office supplies and appropriate maintenance of office equipment.
• Assisting in maintaining an organizing flow of applicants at every step of the health assessment process, managing crowding in waiting areas by redistributing clients to other stations when necessary.
• Perform other duties as required.

Qualifications

Education

• Completed High/Secondary school education with two years of relevant professional experience.

Experience

• At least two years’ experience in assisting IOM migration health assessment operations or as a messenger with other agencies.
• Previous working experience with NGOs or international organizations will be an added advantage.
• Mature individual, able to work independently, paying attention to detail and meeting deadlines.
• Good computer skills, especially in Ms Office: Word, Outlook and Excel.

Expected Activities to be carried out under this assignment  ?

Conduct desk review of IOM and external materials, including IOM’s Financial Literacy and Remittance Management modules; and other financial literacy modules that can be included in the curriculum

• Convene consultations with key government counterparts and other  partners including civil society to understand the informational gaps and needs of migrant workers (aspirant migrants, returnees, migrants’ families) on existing financial literacy materials as well as recommended delivery modalities.
• Tailor-make  a Financial Literacy curriculum, and develop a ToT Manual and IEC materials (digital remittance booklet) for distribution at the community level
• Deliver in person TOT sessions for selected counties to relevant  partners, civil society partners, migrant/community leaders and Government agencies as relevant, specifically to strengthen the financial literacy components of existing PDO programmes.
• Deliver community engagement sessions cascaded through workshops for local communities and female-led households in the communities to create awareness on digital financial services and the benefits of using these services for remittance transfers.

Tangible and measurable output of the work assignment:

• An inception report outlining a detailed workplan which includes activity timeline and a draft outline of the financial literacy curriculum and TOT manual based on desk reviews.
• A financial literacy curriculum and TOT manual after consultation with IOM and civil society and relevant government partners.
• 1 finalized training packa ge and materials (including financial curriculum, manual for trainers copyedited and in line with the IOM House Style manual and IOM Spelling List).
• 1 Developed accessible Information Education and Communication (IEC) materials based on the Digital Remittance Booklet in local language (English & Swahili) for dissemination at local level, including brochures and online content
• Two in person TOT sessions (30 pax (15 for each ToT)) for IOM’s implementing partners, civil society partners, migrant/ community leaders, and government stakeholders as relevant.
• 2 community led workshops held at local level on the financial literacy  modules and cascading of the IEC materials (25 pax for each meeting –      total 50pax)

Performance indicators for the evaluation of results

Performance indicators for evaluation of results (value of services rendered in relation to their cost:

•  Satisfactory completion of tasks indicated
•  Timely delivery of outlines
•  Compliance with IOM house style guidelines
•  Delivery of any other tasks indicated above

Qualifications

Required Qualifications and Experience

• Financial Literacy Expertise: Significant experience in designing and delivering financial literacy programs or modules, particularly for diverse audiences with varying levels of financial knowledge with ten years of experience.
• Remittance Industry Knowledge: Understanding of the remittance process, including fees, exchange rates, and regulatory aspects, to tailor the module effectively.
• Educational Curriculum Development: Experience in developing educational content and curriculum, ideally in financial literacy or related fields.
• Cross-Cultural Competence: Awareness of cultural nuances and financial behaviors in different regions to ensure the module’s relevance and effectiveness.
• Consulting Experience: Experience in a consulting role, where incumbent has provided advisory services to clients in the financial services industry, is advantageous.
• Project Management: Strong project management skills, including the ability to manage multiple stakeholders and deliver projects on time and within budget.
• Good understanding of the current state of migration in Kenya and the key activities that the Government is undertaking in diaspora engagements, pre departure orientation training amongst other in the BETA plan
• Understanding of the Sustainable Development  Goals 2030 and the Global Compact on Migration

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform other related duties as assigned

Qualifications

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
• School diploma with five years of relevant experience.

Responsibilities and Accountabilities

• Provide procedural guidance to supervise and train other finance and admin support staff.
• Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc., in accordance with IOM rules and regulations.
• Provide guidance and assistance to country offices and sub-regional HAP offices on financial and administrative procedures of GHAP and other Health Assessment programmes.
• Conduct reviews and evaluate annual budget requests and budget revisions submitted by country offices to ensure compliance with the budgeting requirements. Provide budget analysis and coordinate the findings and recommendations and follow up with country offices until submission has been finalized.
• Perform evaluation of country offices’ financial performance on a monthly or quarterly basis to monitor compliance with financial policies, procedures, rules and regulations.
• Conduct yearly monitoring and review of medical assets, commitments, start-up costs, capacity building, GHAP fees, and triangulation of FTE across Health Assessment programmes.
• Consolidate data into financial statements and produce regular financial monitoring reports to assist in monitoring expenditures to ensure budget consumption remains within authorized levels.
• Analyse past trends and current financial data to provide regular and ad hoc financial information to support informed financial decision making.
• Assist in monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
• Perform validation of salary projectization of MHD Regional staff by executing validity checks on monthly payroll results.
• Verification of payments in the system are made based on proper authorizations and supported by legitimate and sufficient documentation for Telerad transactions.
• Provide assistance responding to audit queries and follow up on audit recommendations.
• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
• Provide yearly webinar or face-to-face trainings regarding the budget preparation and financial performance reviews.
• Enhance reporting templates and assist in the preparation of standard operating procedures (SOP), work instruction manuals, and invoicing procedures within the assigned work areas;
• Perform other related duties as required.

Qualifications

Education

• Bachelor’s degree in Business Administration, Accounting, Finances, or a related field from an accredited academic institution with four years of relevant professional experience; or,
• High School diploma with six years of relevant professional experience.