Job Description
The duties and responsibilities will entail:

• Participating in curriculum development activities;
• Participating in the alignment of syllabuses and curriculum designs to examinations and assessments;
• Developing Tables of Specifications for all test papers and assessment tools;
• Training setters and moderators;
• Setting and moderating test items/papers and assessment tools in a secure environment;
• Proofreading and approving test items/papers for banking;
• Participating in pre-testing of test items;
• Advising on the preparation of examination timetables and assessment schedules;
• Providing input in the preparation of divisional work plans, procurement plans, and budgets;
• Participating in the coordination of marking schemes during marking;
• Participating in awards and grading;
• Preparing examination and assessment feedback reports;
• Following up the recommendations of Chief Examiners and Awards Panels for continual improvement of examination papers and assessment tools;
• Ensuring security and confidentiality of all examination/assessment materials;
• Keeping abreast of trends in psychometrics;
• Supervising and mentoring examinations officers;
• Chairing Subject Panel meetings;
• Chairing Awards Panel meetings;
• Appraising the performance of Examination Officers, Senior Examination Officers, and Principal Examinations Officers;
• Implementing Quality Management Systems for continual improvement;
• Advising the Deputy Director, Examinations on any issues relating to test development;
• Inducting new members of staff;
• Processing, verifying, and submitting for approval payment claims for contracted professionals.

Qualification and Experience

For appointment to this grade, a candidate must have:

• At least ten (10) years of cumulative relevant work experience, four (4) of which should have been served at a supervisory level;
• Bachelor’s Degree in Education from a recognized institution OR Bachelor’s Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution;
• Master’s Degree in a relevant discipline from a recognized institution;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfillment of the requirements of Chapter Six of the Constitution.

Key Competencies, Skills, and Attitudes

• Integrity;
• Time management;
• Strong communication and reporting skills;
• Keen attention to detail;
• Team player;
• Interpersonal skills.

The Assistant Director, Examinations Administration will be responsible for Supervision of activities and programs for management and field administration of examinations.

Job Description

Examinations Management

The duties and responsibilities of the officer will entail:

• Preparing registration circulars on examination activities and calendar of examination activities within the section;
• Supervising the registration of candidates;
• Enforcing entry requirements for various courses as per the regulations;
• Resolving examination-related queries;
• Preparing draft program schedules for processing of examination/assessment;
• Leading teams during the processing of examinations/assessments results;
• Preparing draft schedules for centering and dispatch of examination/assessment materials;
• Estimating and presenting logistical requirements of examinations administration in the section;
• Preparing interventions to address operational challenges within the section;
• Preparing advertisements for print media on examination/assessment activities in the section
• Leading the teams during the processing of examination/assessment;
• Preparing reports upon completion of each activity done in the section;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans in the section.

Field Administration

The duties and responsibilities of the officer will entail:

• Receiving, sorting, packing answer scripts from Sub County Directors of Education after administration of examinations;
• Dispatching and returning answer scripts and other related examination materials to and from marking centres;
• Processing examinations of examination centre bills and examiners claims in liaison with Finance division;
• Preparing schedules of appointment and promotion of senior examiners in consultation with the head of division;
• Preparing the documents required by the field administration personnel for the examinations/assessments administration process;
• Preparing programs and draft budget estimates for briefing and sensitization of field officers and examiners;
• Compiling a list of applications from centres requesting to be used as marking centres;
• Preparing the draft questionnaires and related documents for inspection of marking centres;
• Preparing programs, budgets, materials for the training of examiners;
• Compiling a list of successful examiners for uploading to the examiners’ database and responding to unsuccessful examiners
• Preparing programs, budgets, relevant documents, stationery to facilitate the marking of examinations;
• Coordinating the marking exercise in the marking centre;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans and preparing reports upon completion of each activity done in the section.

Qualification and Experience

For appointment to this grade, a candidate must have:

• At least ten (10) years cumulative relevant work experience, four (4) of which should have served at management level;
• Master’s Degree in Education or equivalent qualification from a recognized institution;
• Bachelor’s Degree in Education from a recognized institution;
• OR Bachelor’s Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfillment of the requirements of Chapter Six of the Constitution of Kenya.

 Key Competencies, Skills, and Attitudes

• Analytical skills;
• Communication and reporting skills;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team player;
• Integrity.

Job Description

The duties and responsibilities of the officer will entail: –

• Coordinating systems analysis, design and requirement definition;
• Overseeing implementation and maintenance of Information Systems;
• Coordinating timely implementation and maintenance of system
• Designing, implementing and maintaining Local Area Network (LAN) Wide Area Network (WAN);
• Coordinating backups and ensuring the security of information resources;
• Overseeing system and database administration.
• Overseeing ICT equipment maintenance;
• Preparing reports for ICT equipment maintenance;
• Preparing work plans, conducting staff performance appraisal and submitting performance reports;
• Developing and implementing measures for staff capacity building;
• Delivering feasibility and cost-benefit analysis aspects to enhance overall ICT systems improvement;
• Identifying areas of ICT process improvement;
• Liaising with end-users to determine future ICT requirements;
• Preparing reports on the health status of the various ICT resources;
• Establishing and implementing practices for the monitoring of information systems’ logical and physical security to minimize the risk of equipment and data loss, theft, or tampering;
• Developing, implementing and maintaining the organization’s security architecture to provide an effective platform to protect the organization’s assets;
• Undertaking investigations and report on security breaches and incidents to guide the refinement of practices and processes and reduce the likelihood and impact of security-related incidents;
• Performing regular security reviews and compliance testing to ensure adherence to adopted security standards.

Qualification and Experience

For appointment to this position, a candidate must have:

• At least eight (8) years cumulative relevant work experience, three (3) of which should have served at the supervisory level;
• Master’s degree in Computer Science or its equivalent from a recognized institution;
• Bachelor’s degree in any of the following disciplines: Computer Science, Information Communication Technology, Electronics Engineering or other ICT related disciplines with a bias in computer science from a recognized institution;
• Certification in the following; Cisco Certified Network Associate (CCNA), Microsoft Certified Systems Engineer (MCSE), Microsoft Certified Systems Developer (MCSD), Certified Information Systems Auditor (CISA) and Oracle certification;
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Demonstrated merit in work performance;
• Membership of a professional body;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution

Key Competencies, skills and attitudes

• Integrity;
• Analytical skills;
• Project Management Skills;
• Communication and reporting skills;
• Interpersonal skills;
• Team player.

Job Description
The duties and responsibilities of the officer will entail: –

• Designing, developing, testing and implementing of software solutions as per user requirements;
• Providing technical expertise for requirements analysis to enhance the quality of system design;
• Installing, configuring and maintaining ICT systems;
• Liaising with vendors on installation, configuration and maintenance of applications, network systems and infrastructure;
• Providing user support and training;
• Maintaining and configuring systems and databases;
• Devising and implementing measures to enhance safety, security and accountability for ICT systems and infrastructure;
• Undertaking repairs and maintenance of ICT equipment and associated peripherals;
• Drawing specifications for ICT equipment;
• Receiving, verifying and installing ICT equipment;
• Analyzing and reporting on the performance of assigned systems and applications to guide owners in the development of business cases for necessary upgrades;
• Developing, reviewing and maintaining support documentation to assist end-users with restoring services;
• Liaising with internal and external stakeholders to provide technical support while monitoring, analyzing and reporting on systems performance;
• Contributing to building capacity within the ICT technical team and ensuring effective knowledge sharing and mentorship.
• Monitoring and reporting on the performance of network, system and application security solutions to highlight areas of non-compliance and inform the development of improved practices and processes;
• Managing the allocation of access privileges of users to ensure appropriate security settings are applied as per organization policies and application owner-defined parameters;
• Investigating security breaches to guide the refinement of information security policies and practices;
• Providing virus protection defenses, reviewing information systems for breaches in security and securing servers from unauthorized use;
• Monitoring data transactions in and out of a network environment.

Qualification and Experience

For appointment to this position, a candidate must have:

• At least four (4) years cumulative relevant work experience;
• Bachelor’s Degree in Computer Science, Information Communication Technology, Electronics Engineering or any other ICT related disciplines with a bias in computer science from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies, skills and attitudes

• Integrity
• Analytical skills;
• Project Management Skills;
• Communication and reporting skills;
• nterpersonal skills;
• Team player.

Job Description
The duties and responsibilities of the officer will entail:

• Assisting in development and monitoring of the Council Work plan and budget tracking;
• Writing and submitting reports on specific assignments;
• Providing economic planning data;
• Assisting in compiling performance contract reports from the departments and keeping records on performance contract targets;
• Participating in the implementation of the preparation of strategic plan;
• Researching on topical areas as may be directed within the department.

Qualification and Experience

For appointment to this grade, a candidate must have:

• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Mathematics, Public Policy/Administration, Strategic Management or other relevant and equivalent qualification from a recognized institution;
• Proficiency in Computer Application skills;
• Fulfillment of the requirements of Chapter Six of the Constitution.

Key Competencies, Skills, and Attitudes

• Integrity;
• Planning and Analytical skills;
• Analytical skills;
• Communication and reporting skills;
• Interpersonal skills.

Job Description

Test Development – School Assessments

The duties and responsibilities of the officer will entail:

• Participating in curriculum development activities;
• Participating in the alignment of syllabuses and curriculum designs to examinations and assessments;
• Developing Tables of Specifications for all test papers and assessment tools;
• Training setters and moderators;
• Setting and moderating test items/papers and assessment tools in a secure environment;
• Proofreading and approving test items/papers for banking;
• Participating in pre-testing of test items;
• Providing input in the preparation of examination timetables and assessment schedules;
• Providing input in the preparation of divisional work plans, procurement plans, and budgets;
• Participating in the coordination of marking schemes during marking;
• Participating in awards and grading;
• Preparing examination feedback reports;
• Implementing the recommendations of Chief Examiners and Awards Panels for continual improvement;
• Ensuring security and confidentiality of all examination and assessment materials;
• Keeping abreast with trends in psychometrics;
• Adhering to the requirements of the Quality Management Systems for continual improvement;
• Process payment claim vouchers for contracted professionals and recommend payment

Test Development – Teacher Education Assessments

The duties and responsibilities of the officer will entail:

• Training and recruiting setters and moderators;
• Preparation of assessment timetables;
• Setting and moderating assessment items/papers
• Analyzing assessment test items/papers and preparing feedback reports;
• Registration of candidates for Teacher Education assessments;
• Identification, inspection and approval of assessment, distribution and marking centers for Teacher Education assessments;
• Coordinating marking of candidates’ scripts for Teacher Education assessments;
• Coordinating assessment of practical, orals and projects for Teacher Education assessments;
• Processing candidate’s assessment marks and producing results;
• Issuing academic certificates and diplomas to successful candidates for Teacher Education assessments.

Qualification and Experience

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Education from a recognized institution OR Bachelors Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution
• OR a Higher Diploma in a relevant discipline and a Diploma in Technical Education from a recognized institution and at least four (4) years cumulative teaching experience;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfillment of the requirements of Chapter Six of the Constitution of Kenya.

Key Competencies, Skills, and Attitudes

• Integrity;
• Time management;
• Communication and reporting skills;
• Keen to details;
• Interpersonal skills;
• Team player

 Job Description

The duties and responsibilities of the officer will entail:

• Verifying information relating to recruitment and performance appraisal;
• Assisting in payroll and benefits administration;
• Updating human resource records in an accurate and timely manner;
• Drafting correspondences;
• Processing, monitoring employee leave records and ensuring timely reports;
• Participating in staff recruitment, training, development and performance appraisal;
• Liaising with the insurance, pension, medical providers; and;
• Assisting in coordinating health and safety programs, HIV/AIDS Prevention, gender, disability mainstreaming, Alcohol, Drug and Substance Abuse;

Qualification and Experience

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Human Resource Management or equivalent qualification from a recognized Institution; OR Bachelor’s Degree in Social Sciences/Business Administration/Commerce with Diploma (KNEC) in Human Resource Management or equivalent qualification from a recognized Institution;
• At least four (4) years cumulative relevant work experience;
• Membership to the Institute of Human Resource Management;
• Demonstrated merit in work performance;
• Proficiency in computer application;
• Fulfillment of the requirements of Chapter Six of the Constitution of Kenya.

Key Competencies, Skills, and Attitudes

• Integrity;
• Planning skills;
• Communication and reporting skills;
• Strong managerial skills and ability to lead teams;
• Interpersonal and negotiation skills;
• Team player.

Job Description
The duties and responsibilities will entail:

Examination Management

• Receiving, sorting, and filing registration of candidates’ documents from the sub-county directors of education and heads of institutions;
• Verifying and amending registration data;
• Coordinating the sorting of green/blue bags;
• Preparing materials required for the centering of the examination;
• Compiling documentary evidence for resolving examination and certificates queries;
• Assigning examination and certificates related queries to the Principal Examination Administration Assistants;
• Checking, packing, and dispatching nominal rolls;
• Packing and dispatching examination/assessment materials;
• Participating in the activities of marking during the marking process in the marking centre;
• Documenting reading of candidates’ scripts;
• Packing and dispatching examination/assessment results printouts, results slips, and academic certificates;
• Processing the examination results;
• Preparing reports of examination activities;
• Implementing strategic plan targets and appraising the Examination Administration Assistant;
• Act as team leader of the Examination Administration Assistants.

Field Administration

• Packing and dispatching of supervision and invigilation documents;
• Preparing schedules for the marking exercise for the respective examinations;
• Preparing schedules for recruitment and training of examiners/assessors;
• Preparing reports for the respective examination activities;
• Coordinating the cleaning of green bags;
• Advising on the list of examiners’ details for promotion and retirement;
• Compiling records of assessment of Practical, Aurals, and Orals from examiners;
• Documenting reading of candidates’ scripts;
• Packing and dispatching of examination results printouts, results slips, and academic certificates;
• Participating in the packing of supervision circulars and other documents for the administration of examinations/assessments;
• Participating in the processing of marking centres’ institutional and examiners’ bills;
• Keeping and maintaining examiners’ registers at the marking centers;
• Implementing strategic plan targets and appraising the Examination Administration Assistant;
• Supervising Examination Administration Assistants.

 Qualification and Experience

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Education from a recognized institution;
• OR Bachelor’s Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfill the requirements of Chapter Six of the Constitution.

Key Competencies, Skills, and Attitudes

• Integrity;
• Time management;
• Communication and reporting skills;
• Keen attention to detail;
• Team player;
• Interpersonal skills.

Job Description

Examination Management

The duties and responsibilities will entail:

• Receiving, sorting and filing registration of candidates documents from the sub-county directors of education and heads of institutions;
• Verifying and amending registration data;
• Sorting green bags;
• Preparing materials required for the centering of the examination/assessment;
• Compiling documentary evidence for resolving examination and certificates queries;
• Checking, Packing and dispatching of nominal rolls;
• Packing and dispatch of examination/assessment materials;
• Receiving, filing of Report and Certificate of Supervision, attendance registers and other related documents,
• Document reading of candidates scripts;
• Packing and dispatching of examination results printouts, results slips and academic certificates;
• Facilitating the processing of examination/assessment results;
• Recording scripts, question papers and other related examination/assessment materials from the examiners at the marking centre;
• Maintaining examiners’ registers at the marking centres.

Field Administration

• Filing of examiners and assessors reports
• Preparing examiners/assessors list in readiness for invitation for marking;
• Sorting and filing examiners’ claim forms;
• Packing marking stationery and other related documents;
• Maintaining examiners registers at the marking centres;
• Arranging and packing scripts, question papers, marking schemes, and related examination materials in preparation for marking exercise;
• Recording scripts, question papers, and other related examination/assessment materials from the examiners at the marking centre;
• Summarizing examiners’ apportionment list for marking;
• Packing supervision circulars and other documents for the administration of examinations/assessments;
• Preparing files and documents for briefing and sensitization;
• Receiving, filing, and verifying supervision personnel data and all related documents from Sub County Directors of Education.

Qualification and Experience

For appointment to this grade, a candidate must have:

• Certificate in Education, Information Communication Technology, Records Management, or equivalent qualification from a recognized institution;
• Kenya Certificate of Secondary Education (KCSE) mean grade D+;
• Proficiency in computer application;
• Fulfill the requirements of Chapter Six of the Constitution.

Key Competencies, Skills, and Attitudes

• Integrity;
• Communication and reporting skills;
• Interpersonal skills;
• Team player.