Job Specification

Duties and responsibilities at this level will entail:

• Analysing data on work environment and employee’s satisfaction surveys;
• Maintaining Human Resource Information System (HRIS);
• Ensuring Compliance with regulatory requirements and ethical standards relating to human resource;
• Updating of Staff Medical details, National KENIA Insurance Service (NHIF) and National Social Security Service (NSSF) records;
• Checking and confirming compliance with code of rules and regulations and the Kenya labour laws;
• Preparing agenda and minutes for the human resource committees
• Drafting disciplinary letters and summarizing cases; and
• Maintaining personnel filling systems for staff and ensuring they have the necessary information.

Person specification

For appointment to this grade, an officer must have;

• A minimum period of three (3) years’ work experience in the grade of Human Resource Management Officer II or in a comparable position in the Public Service or Private Sector;
• Bachelors degree in Human Resource Management or equivalent qualification from a recognized Institution;

OR

• Bachelors degree in any of the following disciplines: – Economics, Sociology, Business Administration, Public Administration, Commerce Plus a Post Graduate Diploma in Human Resource Management/Development or equivalent qualification from a recognized Institution;
• Been registered by the Institute of Human Resource Management (IHRM); and
• Proficiency in computer applications.

JOB SPECIFICATION

An officer at this level may be deployed in the following functional areas:- Capacity Development and Management, Commercialization, Ecosystem Coordination and Advancement and Policy and Standards and Quality Assurance

Capacity Development and Management- 2

Duties and responsibilities will entail:

• Supervising the implementation of training programs and ensure adherence to timelines;
• Leading the design and development of training curricula for innovation skills;
• Conducting regular needs assessments to tailor programs to the evolving needs of innovators;
• Providing guidance to innovation officers on content delivery methods;
• Establishing and manage feedback mechanisms to collect input from participants, continuously improving the relevance and effectiveness of training modules;
• Identifying and recruit qualified trainers, facilitators, and industry experts to deliver training sessions, ensuring diversity and expertise in the team;
• Implementing robust monitoring and evaluation processes to assess the impact of training programs on participants’ skill development and overall effectiveness;
• Identifying learning areas of the innovation Ecosystem that will support enhancement of innovation Capacity and skills;
• Matching the various learning areas to the respective learning environments (Learning Communities, Personalized, Collaborative learning and Project Based learning);
• Developing context tailored training curriculum(s) based on the identified needs for enhancement of innovation capacity and skills in the country;
• Designing training programs through various channels such as webinars and workshops etc.;
• Rolling out training programs through various channels such as webinars and workshops etc;
• Developing a framework for establishing linkages with startups , HEI’s and research institutions to be able to effectively have access to innovators and startups in need of training;
• Supervising feedback collection from stakeholders and Use feedback from surveys to continuously improve the training programs offered;
• Collaborating with key stakeholders, including government agencies, research institutions, and industry partners, to align strategies with national innovation goals;
• Designing and implementing programs to enhance the skills and knowledge of researchers, inventors, and entrepreneurs in the area of intellectual property management
• Overseeing implementation of policies and regulations that support the protection and of intellectual property;
• Overseeing the process of identifying, protecting, and managing intellectual property arising from research and innovation activities;
• Providing training and support to foster a culture of innovation and IP awareness;
• Annually reviewing training programs for capacity building of researchers, entrepreneurs and businesses within the innovation ecosystem;
• Designing, drafting, implementing, monitoring, evaluating and reviewing certification policies;
• Reviewing assessment reports of candidates for certification eligibility;
• Managing the day-to-day operations of the certification process;
• Collaborating with educational institutions and industry experts for program enhancement;
• Analyzing certification data and generate management reports;
• Staying up-to-date about industry trends and incorporate updates into certification programs;
• Developing comprehensive guidelines for the institutional support program aligning them with the organization’s mission and goals
• Guiding on development of institutional commercialization masterplan;
• Developing syllabus for the startup training programmes;
• Conducting forums with the institutions of high learning to get feedback on proposed programmes;
• Supervising Periodical reviews of the institutional support programme to align with the international standards;
• Developing guidelines for funding of the Institutions;
• Approving disbursement of funding for institutional support programme;
• Developing of policies to enhance mainstreaming of innovation, commercialization, and startup training programs in institutions of learning.
• Conducting stakeholder’s forum on development and implementation of mainstreaming of policies; and
• Engaging with the state department of higher learning to ensure mainstreaming of innovation, commercialization, and startup training programs in institutions of learning.

Commercialization

Duties and responsibilities will entail:

Developing scouting guidelines for innovative technologies from ininnovative technologies from individuals, training institutions, the private sector and similar institutions;

• Supervising scouting of innovative t innovative technologies from individuals, training institutions, the private sector and similar institutions;
• Benchmarking on best nurturing programmes for innovations.
• Developing nurturing programmes for innovative;
• Developing various Nurturing programmes, models and curriculum for innovations;
• Developing monitoring and evaluation framework of the nurturing programme;
• Developing proposals to mobilize resources for the nurturing programmes;
• providing support and marketing resources for potential innovation;
• Overseeing the facilitation of patent applications and revocations;
• Overseeing negotiations and agreements for technology acquisition;
• Participating in transferring rights to entities for market exploitation;
• Ensuring compliance with all legal counsel and external agencies for legal support;
• Compiling and distribute reports of basics of patent law- Revocation, non-infringement and clearing the way;
• Preparing and coordinate committee meetings that evaluate patent applications and infringement cases;
• Developing guidelines for financial or non-financial provision for innovators wishing to develop a technological innovation;
• Annually reviewing guidelines for financial and non-financial provision for innovators wishing to develop technological innovation;
• Developing guidelines for funding commercialization of research;
• Annually reviewing guidelines for funding commercialization of research;
• Recommending Dissemination of reviewed guidelines for funding commercialization of research;
• Designing workplans for funding startups;
• Preparing and coordinating committee meetings that approve funding for commercialization of research;
• Compiling and distributing reports of research commercialization to be funded;
• Providing guidance on the structure of databases and storage of portfolio of commercialization research funded by the Agency;
• Supervising startup screening to establish viability of submitted proposals;
• Ensuring timely processing of proposals for funding;
• Coordinating portfolio risk analysis;
• Planning and participating in Commercialisable research vetting, screening and appraisal;
• Preparing commercializable research funding proposal reports;
• Supervising post implementation monitoring and evaluation of the funded commercializable research projects;
• Supervising Portfolio tracking and monitoring of commercializable research funded by the Agency; and
• Implementing approved actions for non-complying commercializable research projects funded by the Agency.

Ecosystem Coordination and Advancement

Duties and responsibilities will entail:

• Supervising and implement the organization and maintenance of databases.
• Instituting initiatives to streamline data retrieval processes and optimize the overall database structure;
• Implementing access controls and audit trail mechanisms to databases to foster data integrity;
• Leading the creation of high-quality and engaging content tailored to diverse audiences and mediums;
• Identifying and leveraging innovative communication technologies and tools to maximize reach and impact;
• Overseeing the production and distribution of communication materials across various channels;
• Conducting a comprehensive analysis of the existing innovation ecosystem, identifying key players, organizations, and initiatives;
• Developing maps and reports highlighting potential areas for collaboration, resource-sharing, and synergy among different technological innovations and incubation programs;
• Facilitating high-level discussions and negotiations with key stakeholders to align goals and promote collaborative projects;
• Developing programmes that create synergies;
• Facilitating workshops and forums that create synergies;
• Developing proposals to mobilize for funding to support implementation of the programmes;
• Collaborating with key stakeholders, including government agencies, research institutions, and industry partners, to align strategies with national innovation goals;
• Conducting thorough research to identify emerging trends and potential innovation drivers in research, business, industry, and society;
• Collaborating with teams to develop comprehensive project proposals for identified innovation drivers and foresight projects;
• Facilitating collaboration between different departments within the agency to leverage expertise and resources;
• Establishing key performance indicators (KPIs) for innovation projects;
• Developing framework for the various knowledge exchange networks;
• Mapping out the types of knowledge and expertise that need to be shared aligning them to the Agency’s objectives;
• Designing and developing a centralized database to store organizational knowledge;
• Implementing and oversee monitoring mechanisms for specific innovation projects;
• Analyzing aggregated data to identify trends and opportunities for ecosystem enhancement;
• Leading the development of tracking mechanisms for specific components of innovation ecosystems;
• Developing framework s for the coordination of National and sub-National innovation ecosystems;
• Organizing for the Dissemination of the frameworks developed among the innovation ecosystem stakeholder;
• Organizing and coordinate high-profile innovation showcase events to highlight successful projects and products within the ecosystem;
• Collaboratng with the communication department to ensure maximum participation and media coverage to showcase impact of innovation ecosystem outputs
• Coordinating regular networking events; and
• Overseeing the assesment of the impact of knowledge exchange networks on organizational perfomance.

Start up Economy Development

Duties and responsibilities will entail:

• Developing parameters to initiate and run a presidential or any other award to harness novel innovations from the ecosystem;
• Negotiating for linkages and partnerships among stakeholders nationally and internationally to establish responsive Presidential or other award system to harness novel innovations from the ecosystem;
• Identifying potential partners, collaboration opportunities, and platforms that align with the Agency’s goals;
• Developmenting of strategies to promote best practices in incubation centers, accelerators, and co-working spaces;
• Overseeing regular assessments of incubation centers and accelerators to ensure adherence to global best practices;
• Staying up-to-date about global best practices in incubation centers, accelerators, and co-working spaces and prepare summary briefs for management;
• Developing guidelines to offer criteria for offering support, funding or when initiating collaborations to support innovative startups;
• Organizing for the Dissemination of the guidelines for supporting, funding or initiating collaborations for innovative Startups frameworks developed among the innovation ecosystem stakeholders;
• Implementing monitoring and evaluation frameworks for specific programs and initiatives;
• Leading research efforts to identify gaps and opportunities in the startup ecosystem;
• Monitoring and analyze trends in the startup economy and innovation landscape, providing insights for strategic decision-making;
• Providing training and capacity buiding programme to enhance efficiecy of innovation hubs, incubators and accelerator;
• Coordinating in preparation of inspection, evaluation and accrediting the players within the innovation ecosystem;
• Developing guidelines for funding startups;
• Annually reviewing guidelines for funding startups;
• Recommending Dissemination of reviewed guidelines for funding startups
• Designing workplans for funding startups;
• Preparing and coordinating committee meetings that approve funding for startups;
• Compiling and distributing reports of startups to be funded;
• Supervising startup screening to establish viability of submitted proposals;
• Providing guidance on the structure of databases and storage of portfolio of startups funded by the Agency;
• Supervising startup screening to establish viability of submitted proposals;
• Ensuring timely processing of proposals for funding;
• Coordinating portfolio risk analysis;
• Planning and participating in Startup vetting, screening and appraisal;
• Preparing Startup funding proposal reports;
• Supervising post implementation monitoring and evaluation of the funded Startup projects;
• Supervising Portfolio tracking and monitoring of Startup funded by the Agency; and
• Implementing approved actions for non-complying Startup projects funded by the Agency.

Policy and Standards and Quality Assurance

Duties and responsibilities will entail:

• Collaborating with key stakeholders, including government agencies, research institutions, and industry partners, to align strategies with national innovation goals;
• Designing and implement programs to enhance the skills and knowledge of researchers, inventors, and entrepreneurs in the area of intellectual property management;
• Overseeing implementation of policies and regulations that support the protection and of intellectual property;
• Overseeing the process of identifying, protecting, and managing intellectual property arising from research and innovation activities;
• Providing training and support to foster a culture of innovation and IP awareness;
• Annually reviewing training progragmess for capacity building of researchers, entreprenuers and businesses within the innovation ecosystem;
• Analyzing and interpreting international best practices in specific innovation areas relevant to Kenya’s priorities;
• Presenting findings to KENIA leadership and stakeholders, facilitating discussions and feedback;
• Leading data collection and analysis for assigned aspects of the benchmarking process;
• supervising on provision of overall leadership and strategic direction for the innovation initiatives;
• Developing and implementing policies that support innovation and align with organizational goals;
• Fostering collaboration between different departments, teams, and external partners to drive innovation;
• Overseeing budget allocation, resource management, and ensure efficient use of resources for innovation projects;
• Leading the development of the benchmarking framework and methodology sources such as industry reports, surveys, databases, platforms, and networks;
• Designing workplans to be used in identifying \benchmarks to effectively analyze your startup development metrics;
• Supervising the activity of finding relevant benchmarks that match your industry, stage, size, and target market;
• Overseeing preparation of a comprehensive report and synthesize findings;
• Develop and implement a comprehensive quality assurance framework for the national innovation system;
• Developing and implementing quality assurance policies;
• Participating in various stakeholders’ forums to gather input for quality standards;
• Conducting assessments and audits of innovation programs and projects;
• Reviewing the reports on relevant analyzed data and provide recommendations for improvement;
• Developing the entrpreneuiral maturity framework;
• Supervising on Design of questioneer to collect information on the leveDesign questioneer to collect information on the level of entrperenuerial institutions;
• Engaging VC on high level meeting on the development of the Institutional Entrepreneurial maturity frameworks;
• Overseeing the monitoring and evaluation of the implementation of the maturity framework;
• Developing communication strategies to promote awareness of the program within the organisation;
• Rolling out the Institutional Entrepreneurial maturity frameworks to al institutions;
• Periodic reviewing of the the Institutional Entrepreneurial mInstitutional Entrepreneurial maturity frameworks;
• Designing an entreprenueirial instituion award of the the year;
• Coordinating in providing the framework to acquire rights or interests in or to any technological innovation supported by the Agency from any person or assign any person any rights in or to such technological innovation;
• Developing tracking mechnism for the national and sub-national innovation ecosystems;
• Overseeing Implemenation of the tracking systems for national and sub-national innovation ecosystems; and
• Reviewing of tracking mechanism for national and sub-national innovation ecosystems.

PERSON SPECIFICATIONS

For appointments to this grade an officer must have

• Served for a cumulative period of nine (9) years relevant work experience three (3) of which should have been in the grade of Senior Innovation Officer in or in a comparable position Public or Private Sector
• Bachelor Degree in any of the following disciplines: Business Management, Technology, Marketing, Law, Economics or any other relevant qualifications from a recognized Institution;
• Management course lasting not less than four (4) week from a recognized institution;
• Fulfill the requirements of Chapter (6) of the Constitution; and
• Proficiency in computer applications.

Job specification

An officer at this level may be deployed in the following functional areas:- Capacity Development and Management, Commercialization, Ecosystem Coordination and Advancement and Policy and Standards and Quality Assurance

Capacity Development and Management

Duties and responsibilities will entail:

• Executing and overseeing the implementation of training curricula, ensuring that programs are delivered in accordance with established standards and objectives;
• Coordinating specific training sessions, ensuring all logistical requirements are met and participants are well-prepared;
• Identifying and leveraging technology-based solutions for training delivery;
• Assisting in the development of pre and post-training assessments;
• Collecting and analyze participant feedback for continuous improvement;
• Maintaining accurate records of participant attendance, assessments, and feedback for reporting purposes;
• Conducting assessments after training programs to gauge the effectiveness of the sessions and gather insights for improvement;
• Conducting Training needs assessments to establish the areas of the innovation ecosystem that requires enhancement of innovation capacity and skills in the country;
• Identifying the various learnings areas that require training as per the training needs assessment outcome;
• Matching the identified learning areas to the respective training curriculum(s);
• Rolling out training programs through various channels such as webinars and workshops etc;
• Identifying Startups, HEI’s and research instutions for potential partnerships and linkages;
• Designing survey questions for both trained innovators and untrained ones to gain more insight on gaps and feedback of the training offered;
• Implementing a strategic plan for innovation that aligns with the organization’s overall goals and objectives;
• Consolidating and analyzing recommendations for reviews of training programes from stakeholders within the innovation ecosystem;
• Periodically consolidating draft recommendations for reviews of policies and regulation on protection and intellectual property;
• Periodically consolidating and analyze list on identified Intellectual Property from the innovation ecosystem activities;
• Conducting training programs and awareness campaigns to educate researchers, innovators, and relevant stakeholders about the importance of protecting intellectual property and how to navigate the legal processes;
• Consolidating and analyze review training programs for capacity building of researchers, entrepreneurs and businesses within the innovation ecosystem
• Formulating the initial draft of certification policies;
• Evaluating certification applications and generate reports;
• Guiding candidates throughout the certification process;
• Coordinating logistics for certification examinations and training sessions;
• Maintaining and updating database records of certification activities and candidates;
• Staying up-to-date with industry standards and contribute to program improvements;
• Consolidating and analyze draft guidelines for the institutional support program, incorporating feedback and recommendations;
• Participating in workshops and progress meetings with institutions, offering guidance on masterplan strategy development;
• Compiling and analyze data on key areas for training programme;
• Compiling reports on feedback on proposed programme for institutions of higher learning;
• Periodical reviewing of the institutional support programme to align with the international standards;
• Submitting of screened proposals for funding;
• Ensuring the timely processing of proposals for institutional support;
• Drafting policies to enhance mainstreaming of innovation, commercialization, and startup training programs in institutions of learning;
• Compiling reports on the stakeholder’s forum discussion and provide recommendation;
• Recommending solutions faced in the mainstreaming of the of innovation, commercialization, and startup training programs in institutions of learning; and
• Compiling and analyzing feedback on post mainstreaming of innovation, commercialization, and startup training programs in institutions of learning.

Person Specification

For appointment to this grade a candidate must have: –

• Served for a cumulative period of six (6) years relevant work experience as Research and Innovation Officer I or in a comparable position the Public or Private Sector;
• Bachelor Degree in any of the following disciplines: Business Management, Technology, Marketing, Law, Economics or any other relevant qualifications from a recognized Institution;
• Membership to a professional body and in good standing where applicable;
• Member to a professional body; and
• Proficiency in computer applications.

Job Specification

• Implementing policies, frameworks, strategies and plans on partnership and resource mobilization;
• Reviewing proposals for resource mobilization;
• Facilitating negotiations, development and review of institutional agreements in accordance with the Agency policies;
• Ensuring maintenance of comprehensive database of partners, agreements, MoUs for funding in the Agency;
• Maintaining local, regional and global strategic alliances and institutional linkages;
• Liaising with other internal departments to align partnerships with the mandate of the Agency;
• Identifying potential sources of funding from development partners, government, corporate, non-governmental organizations, foundations, and trusts.
• Participating in mobilization of resources from the government, private sector, development partners and other sources;
• Identifying strategic projects/programs to development partners funding programs;
• Guiding and ensuring adherence to terms and conditions set in partnership agreements;
• Reporting on disbursement and absorption/utilization of partner funds; and
• Generating of requisite reports.

Person Specification

For appointment to this grade, an officer must have:

• Served for a cumulative period of nine (9) years’ work experience three (3) of which should have been in the grade of Senior Partnership and Resource Mobilization Officer or in a comparable position the public or private sector;
• Bachelors degree in any of the following field: Finance, Economics, International Development Studies, Business Administration, Business management, International Relations management, Marketing, Communication or equivalent qualification from a recognized Institution.
• Membership to a professional body and in good standing where applicable;
• Management course lasting not less than four (4) week from a recognized institution;
• Fulfill the requirements of Chapter (6) of the Constitution.
• Membership to a relevant professional body in good standing where applicable;
• Certified qualification in relevant field from a recognized Institution where applicable; and
• Proficiency in Computer applications.

Job Specification

Duties and responsibilities at this level will entail:

• Taking oral dictation;
• Using e-office to research and process data;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints; coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents including classified materials;
• Ensuring security, integrity and confidentiality of information;
• Maintaining an up to date filing system in the office;
• Preparing responses to routine correspondence;
• Overseeing office protocol and etiquette;
• Guiding and supervising other office administrative services personnel;
• Maintaining office diary, appointments and travel itineraries;
• Coordinating schedules of meetings;
• Monitoring procedures for record keeping of correspondence and file movements
• Supervising office cleanliness; and
• Establishing and monitoring procedures for record keeping of correspondence and file movements;

Persons specification:

For appointment to this grade, an officer must have;

• Served for a cumulative period of six (6) years relevant work experience three (3) of which should have been in the grade of Office Administrator II or in a comparable position in the Public Service or private sector.
• Bachelors Degree in Secretarial Studies from a recognized institution;

OR

• Bachelor of Business and Office Management from a recognized institution plus a Diploma in Secretarial Studies from a recognized institution;

OR

• Bachelors Degree in Social Sciences from a recognized institution plus a Diploma in Secretarial Studies from a recognized institution;
• Membership to a relevant professional body;
• Management course from a recognized institution;
• Proficiency in computer applications.

Job Specification

Duties and responsibilities at this level will entail:

• Analysing, designing, testing and implementing ICT applications;
• Providing advanced user support;
• Maintaining and support ICT systems;
• Training end users in ICT systems;
• Repairing and maintaining ICT equipment;
• Receiving, installing, certifying and configuring ICT equipment;
• Maintaining and updating Website and portals;
• Configuring and maintaining local area networks and wide area networks;
• Updating and maintaining ICT equipment inventory;
• Preparing ICT technical specifications and user manual and documentations; and
• Escalating any faults for further action.

Person specification

For appointment to this grade, a candidate must have;

• Bachelor of Science degree in any of the following fields: Computer Science, Computer Technology, Informatics, Computer Science & Technology, Information Systems, Informatics and Computer Science, Information Technology, Computer Security and Forensics, Business Information Technology, Electrical/Electronic Engineering, Telecommunications Engineering or its equivalent qualification from a recognized Institution.
• Proficiency in Computer Applications

Job Specifications

Duties and responsibilities at this level entail:

• Implementing communications, customer and branding strategies to support the Agency’s objectives;
• Supporting activities to enhance the corporate image of the Agency;
• Monitoring internal and external media communication functions;
• Assisting in protocol management;
• Organizing Agency’s planned events and functions;
• Providing content in the development of Communication materials;
• Supporting implementation of the Agency Corporate Social Responsibility (CSR) initiatives and preparing reports;
• Responding to customer enquiries
• Receiving, analysing and sharing customer feedback;
• Manning information desk services at public awareness programmes and outreach forums.

Person Specifications

For appointment to this grade a candidate must have:

• Bachelors Degree in any of the following disciplines: -Public Relations, Corporate Communication, Journalism, Mass Communication, or its equivalent qualification from a recognized Institution;
• Membership to the Public Relation Society of Kenya (PRSK) or Media Council of Kenya (MCK) or any other relevant professional body and in good standing;and
• Proficiency in computer applications.

 Job Specifications

Duties and responsibilities at this level will entail:

• Driving vehicles as authorized;
• Carrying out minor mechanical adjustments;
• Keeping up to date work tickets for vehicles;
• Recognizing and reporting mechanical defaults of the vehicles;
• Carrying out minor mechanical adjustments;
• Maintaining cleanliness of vehicles;
• Preparing and submitting reports on transport;
• Ensuring security and safety of passengers and vehicle on and off the road;
• Ensuring proper mechanical working condition of the vehicle;
• Ensuring adherence to or observations of traffic laws; and
• Ensuring reporting of any incidents to police and/or the office immediately they occur.

Person Specifications

For appointment to this grade, an officer must have:

• Served for a cumulative period of six (6) years’ work experience three (3) years should have been in the grade of Driver I or in a comparable position in the Public Service or Private Sector;
• Minimum KCSE D+ (Plus) or its equivalent
• Occupational Trade Test I Certificate;
• Valid driving license category C and D free from any current endorsements;
• A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized Institution;
• A valid Certificate of Good Conduct;
• A First Aid Certificate course from St. Johns Ambulance or any other recognized Institution not more than one (1) year old; and
• Proficiency in computer applications