Duties

• In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
• Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT system
• Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
• Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
• Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
• Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
• Disseminate and promote UNHCR’s global policies, standards and guidance on supply chain management.
• In the Regional Bureaux:
• Track the progress of specific operations and provide guidance that ensures timely implementation.
• Assist in coaching and advising individuals as requested.
• Track global Supply KPIs for the region and assist in devising regional ones, as required.
• Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.
• Assist country operations in MSRP management.
• Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.
• Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.
• Support the work of the Regional Contracts Committee (RCC) through e.g. compiling and checking documents for RCC meetings, taking minutes, communicating decisions.
• In the Country Operations:
• Ensure local liaison with partners to effectively support the supply activities.
• Manage storage of goods according to “best practices” and UNHCR rules and regulations.
• Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

• Years of Experience / Degree Level
• For G6 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Duties

• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
• Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
• Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
• Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
• Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
• Prepare detailed cost estimates and participate in budget analysis and projections as required.
• Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
• Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

• Years of Experience / Degree Level
• G6 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Duties

Human Resources

• Assist with recruitment logistics, onboarding documentation, and staff records.
• Support application of HR processes under guidance from senior staff.
• Track completion of performance management activities and learning plans.
• Provide administrative assistance to HR compliance initiatives.

Financial Management

• Compile budget and expenditure data and assist in maintaining financial records.
• Support preparation of financial reports and documentation.
• Flag discrepancies or issues to finance colleagues or supervisors.

Supply Chain and Procurement

• Assist with procurement actions and maintain related documentation in responsibility.
• Monitor delivery schedules and update inventory lists.
• Provide administrative support for vendor registration and invoice processing.

Administrative and Office Management

• Support logistical arrangements for travel, meetings, and office maintenance.
• Maintain filing systems, coordinate supplies, and assist with facility-related services.
• Help implement basic IT and digital tools under supervision.

Risk Management

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Duties

Human Resources Support

• Coordinate recruitment logistics including job postings, candidate screening, interview scheduling, and onboarding documentation.
• Monitor contract expirations, leave plans, and staffing tables; follow up on required people management actions.
• Provide first-line guidance to staff on HR policies, entitlements, and administrative formalities.
• Assist in tracking performance management compliance and supporting staff development initiatives.

Financial Support

• Assist in budget monitoring by maintaining tracking spreadsheets and alerting management to variances.
• Prepare routine financial documents including payment requests, travel claims, and vendor payments in line with financial rules.
• Support the monthly and year-end closure process by consolidating inputs and following up on outstanding transactions.
• Liaise with Finance or Programme units to reconcile data and respond to queries.
• Procurement and Supply Chain Support
• Initiate procurement requests and monitor delivery status, ensuring proper documentation is retained.
• Support vendor liaison and assist with contract preparation for routine purchases.
• Conduct basic analysis of procurement timelines and escalate delays or inconsistencies.
• Participate in inventory management activities and update asset records.

Administrative and Office Management

• Assist the supervisor in ensuring the UNHCR Office premises/staff accommodation provide a healthy, safe and respectful working environment.
• Provide general administrative support relating to visas, licences, work permit, travel…etc.
• Arrange for requisition of office supplies and equipment, including Low Value Procurement and arrange for control of distribution and maintenance of appropriate inventory records.

Risk Management

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher