Specific Tasks

• Verify and ensure complete and proper documentation of project activity-related payments.
• Initiate B2C MPESA transfers to project participants in a timely manner.
• Track and ensure that all project participants are paid .
• Track and ensure prompt submission of expenditure reports/surrenders by project
• staff upon completion of an activity.
• Verify the expenditure reports/surrenders for correctness and completeness.
• Post approved transactions into the SUNPLUS accounting system.
• Prepare Admin/Project reconciliations.
• Prepare Bank/MPESA accounts reconciliations.
• Ensure completeness of JV documentation for filing.
• Scan journal vouchers complete with support documentation and file in sharepoint
• Promptly file hard copy Journal vouchers into clearly labelled box files.
• Obtain and file acknowledgement document (receipt or otherwise) for all payments.
• Ensure assets register and inventory listing is updated and reconciled with ledger.
• Ensure Staff personal accounts are cleared every month as per policy.
• Prepare cash flow projections in liaison with the technical project staff.
• Monitor project budget burn rate for optimal project performance
• Ensure completeness of posting of transactions for up to date reporting
• Extract monthly Financial reports from sunsystems and circulate to management
• Prepare accurate donor reports in a timely manner

Desired Competencies and Minimum Qualifications

• Education University degree in Accounting or Finance and/or Professional qualification in Accounting.
• Experience At least (3) year’s experience in accounting and financial management of donor funded projects in an NGO setting.

Specific Tasks

• Verify and ensure complete and proper documentation of field activity-related payments.
• Initiate B2C MPESA transfers to project participants in a timely manner.
• Track and ensure that all project participants to whom payment is due are paid.
• Track and ensure prompt submission of expenditure reports/surrenders by field staff upon completion of an activity.
• Verify the expenditure reports/surrenders for correctness and completeness.
• Post approved transactions into the SUNPLUS accounting system.
• Prepare Admin/Project reconciliations.
• Prepare Bank/MPESA accounts reconciliations.
• Ensure completeness of JV documentation for filing.
• Scan journal vouchers complete with support documentation and file in sharepoint
• Promptly file hard copy Journal vouchers into clearly labelled box files.
• Obtain and file acknowledgement document (receipt or otherwise) for all payments.
• Ensure assets register and inventory listing is updated and reconciled with ledger.
• Ensure Staff personal accounts are cleared every month as per policy.
• Support in preparation of activity cash flow projections in liaison with the technical project staff.
• Support in monitoring the project burn rate for optimal performance
• Ensure utilities and office supplies are in constant supply as much as possible.

Desired Competencies and Minimum Qualifications

• Education University degree in Accounting or Finance and/or Professional qualification in Accounting.
• Experience At least one (3) years’ experience in accounting, preferably in an NGO setting.

Project Implementation

• Plan, coordinate, and ensure the timely implementation of project activities in line with the proposal.
• Develop operating procedures, guidelines, and work plans to achieve project objectives
• Team Leadership and Training
• Supervise and support Research Assistants to ensure adherence to protocols and quality standards.
• Plan and deliver research team training in collaboration with Burman University.
• Data Collection and Analysis
• Oversee the implementation of youth and community-led data collection using ICT tools like ODK.
• Coordinate data analysis workshops with the Community Advisory Board to ensure
• insights are contextualized, prioritized, and actionable.
• Ensure the smooth day-to-day operation of data collection activities and maintain accurate records
• Community Engagement
• Facilitate the establishment and functioning of a Multi-Stakeholder Community Advisory Board.
• Lead participatory research training sessions for youth leaders, community members, and stakeholders.
• Plan and coordinate advisory board and steering committee meetings
• Advocacy and Knowledge Translation
• Represent the consortium in county, national, and international forums.
• Prepare and deliver presentations to stakeholders and decision-makers.
• Oversee the operationalization of Knowledge Translation Hubs to enhance digital literacy and advocacy skills.
• Organize community feedback sessions where youth share findings with the broader community using ICT-based approaches
• Sustainability and Scale-Up
• Participate in the development of concept notes and proposals for new funding opportunities based on lessons learned and identified gaps.
• Identify and develop new research-based partnerships to expand or scale up project interventions.
• Others
• Perform any other tasks appropriate to the post and as assigned by the Project PI or their designee.

Desired Competencies and Minimum Qualifications

• Education Master’s degree in public health or related field
• Experience Minimum of 3 years of experience in public health research coordination or project management.
• Demonstrated experience in gender-transformative programming related to SRHR and CEFM

Data Collection and Management

• Participate in participant recruitment and administer questionnaires, focus group discussions, and key informant interviews.
• Ensure safe and accurate storage and handover of collected data.
• Team Leadership and Training
• Supervise and support Research Assistants to ensure adherence to protocols and quality standards.
• Plan and deliver research team training in collaboration with Burman University.
• Capacity Building
• Participate in the organization and conduct of training sessions to equip youth leaderswith ICT skills for advocacy, social media engagement, and knowledge-sharing
• Community Engagement
• Facilitate community feedback sessions to validate research findings.
• Collaborate with the Community Advisory Board to ensure local voices shape project outcomes
• Advocacy and Knowledge Translation
• Support the operationalization of Knowledge Translation Hubs to promote digital literacy and evidence-based advocacy.
• Assist in preparing presentations and materials for stakeholder meetings
• Sustainability and Scale-Up
• Contribute to concept notes and proposals for scaling up the project.
• Support efforts to establish partnerships for future research initiatives.
• Others
• Perform any other tasks appropriate to the post and as assigned by the the Project Coordinator, Project PI, or their designee..

Desired Competencies and Minimum Qualifications

• Education Bachelor’s degree in Health or Social Sciences
• Experience Experience conducting interviews and community-based research.