Key Duties & Responsibilities

• The Communications Manager will work collaboratively with other members of the KIPS team to help communicate progress against project objectives and expected results.
• Oversee the maintenance, updating, and project use of the Branding and Marking Plan
• Develop and implement a Communications and Outreach Strategy to ensure KIPS ability to reach target audiences with the appropriate messages and media.
• Comply with USAID requirements for Branding, Marking and Communications, obtaining all appropriate approvals and using required formats.
• In collaboration with the KIPS team, develop Success Stories for inclusion in Monthly Reports and manage the editing process of delivering reports.
• With MEL Director develop Learning Agenda and track progress against learning questions including in Pause-and-Reflect sessions
• Compile and document lessons-learned and technical materials of benefit to project stakeholders and USAID
• Responsible for all internal and external communication, including response to ad hoc requests from USAID and development and production of project reports
• Support capacity building in learning and communications practices for activity beneficiaries and partners.
• Support the grants portfolio with any of their writing deliverables or communication related matters. Assist the grants team with success stories.
• Serve as the chief editor ensuring all communication materials are pristine and manage the editing process within the team.

Qualifications

• Bachelor’s degree required, advanced degree in a communication-related field preferred.
• At least 9 years of experience in a combination of CLA, MEL, and communication roles
• Familiarity with USAID programming a plus
• Proficiency with desktop publishing and graphics
• Strong presentation skills
• Excellent verbal and written English

Key Duties & Responsibilities

• Support and ensure the quality and completion of MEL/collaborating, learning, and adapting (CLA) efforts for the Activity.
• Support MEL/CLA plans, tools, and processes to track progress and impact and ensure the inputs of the Supply Chain Management, Pharmaceutical Management and Cross cutting teams.
• Ensure that gender, youth, social inclusion, and disability considerations are integrated into plans, delivery of technical assistance, and learning and adaptation of tools and approac hes.
• Build capacity of project staff and partners in MEL concepts and practices and GEYSI considerations.
• Identify opportunities for learning and adaptation based on MEL data.

Other duties include:

• Guide robust comprehensive monitoring, data collection and management and reporting for the USAID KIPS activity.
• Support and build capacity of supply chain technical staff on MEL, CLA, GEYSI and other related areas.
• Support all MEL activities, data and reports at stakeholder/partner engagements, coordination forums and at USAID’s request.
• Contribute to strategic learning and communication initiatives.

Qualifications

• Bachelor’s degree in monitoring and evaluation, statistics or related field required. Advanced degree preferred.
• At least 8 years of MEL experience for health supply chain or pharmaceutical management projects in developing countries, particularly for USAID-funded programs.
• Experience in mainstreaming gender, youth, social inclusion, and disability into donor-funded programming in Kenya.
• Excellent strategic thinking, problem-solving, and decision-making skills.
• Effective stakeholder engagement, coordination, and relationship management skills.Strong project management capabilities.
• Fluency in written and spoken English required.

Key Duties & Responsibilities

• Support and ensure the quality and completion of MEL/collaborating, learning, and adapting (CLA) efforts for the Activity.
• Support MEL/CLA plans, tools, and processes to track progress and impact and ensure the inputs of the Supply Chain Management, Pharmaceutical Management and Cross Cutting teams.
• Ensure that gender, youth, social inclusion, and disability considerations are integrated into plans, delivery of technical assistance, and learning and adaptation of tools and approaches.
• Build capacity of project staff and partners in MEL concepts and practices and GEYSI considerations.
• Identify opportunities for learning and adaptation based on MEL data.

Other duties include:

• Guide robust comprehensive monitoring, data collection and management and reporting for the USAID KIPS activity.
• Support and build capacity of supply chain technical staff on MEL, CLA and other related areas.
• Represent MEL activities, data and reports stakeholder/partner engagements, coordination forums and at USAID’s request.
• Contribute to strategic learning and communication initiatives.

Qualifications

• Bachelor’s degree in monitoring and evaluation, statistics, or related field required. Advanced degree preferred.
• At least 8 years of MEL experience for health supply chain or pharmaceutical management projects in developing countries, particularly for USAID-funded programs.
• Excellent strategic thinking, problem-solving, and decision-making skills.
• Effective stakeholder engagement, coordination and relationship management skills.
• Strong project management capabilities.
• Fluency in written and spoken English required.

The Reading Assessment Officer will work under the leadership of the DCOP/Reading Assessment Specialist to support KPEEAP IR 1. “Cost-effective and sustainable learning assessments and data management systems institutionalized” assessment activities and moderating learner assessment test items where appropriate. The Officer will also provide limited support for education data management systems and capacity building for education institutions to manage assessments and data systems (IR 2 and IR 3, respectively).

Essential Duties

• Assist in designing, developing and implementing the early grade reading assessments (EGRA) in accordance with global assessment criteria as outlined by the Institute for Statistics and internationally recognized best practices in the Standards for Educational and Psychological Testing.
• Support the development of EGRAs ensuring alignment with KPLP instructional materials, the MOE’s CBC and Tusome materials.
• Ensure the design of EGRAs are suitable for Grades 1, 2, 3 for horizontal and vertical alignment, and are adapted for students with visual and hearing impairments following USAID’s Universal Design for Learning (UDL) guidance.
• Ensure EGRA tools are aligned with Global Proficiency Framework (GPF) and the Minimum Proficiency Levels to fulfill content requirements for global reporting.
• Contribute to reports to USAID and stakeholders on the effectiveness of the KPLP interventions.
• Support pilot testing of the EGRA tools, data collection and data analysis.

Qualifications

• Bachelor’s degree in education, social sciences, or related field from an accredited university.
• At least 4 years of relevant experience.
• Knowledge of competency based and school-based assessment, experience in assessment methodologies, assessment tools, and supporting implementation of assessments, including e-assessments desired.
• Experience in conducting continuous formative and summative assessments, accessing digital assessment content, and generating and analyzing assessment reports desired.
• Experience in successfully supporting early grade reading assessments in national reading programs in a developing country, preferably in Kenya or East Africa, is highly desired.
• Ability to write, communicate, and prepare reports clearly in English.

The Capacity Building Officer will work under the supervision of the COP/Capacity Building Lead to support in building the capacity of education institutions in managing assessments and data systems. The Officer will lead KPEEAP communications and the program reporting in close coordination with the Monitoring, Evaluation, and Learning (MEL) Specialist.

Essential Duties

• Design messaging protocols for the sensitization drive with the goal of behavior change in professional environments.
• Support teacher skill gap assessment in partnership with KNEC, TSC and MOE.
• Support the development and training of the training manual and teachers’ test item operation manual, along with a detailed SOP for handling test items.
• Analyze and report on entry behavior and performance after training.
• Provide recommendations on how future capacity enhancement training can be improved and scaled.

Qualifications

• Bachelor’s degree in education, social sciences, or related field from an accredited university.
• At least 4 years of experience in implementing education programs in developing countries, preferably in the implementation of a national-scale reading program of similar technical complexity.
• Expertise in some or all the following: training, capacity building, organizational development, institutional strengthening of government, nongovernment, and community-based organizations.
• Experience supporting communications strategy and contributing to internal and external publications and reports.
• Ability to write, communicate, and prepare contractual documents and reports clearly in English.

The Accountant will establish and maintain adequate system controls, implement and enforce all financial policies and procedures, and coordinate financial reporting activities. Will provide accounting and financial analysis support to the program office and will ensure the submission of financial reports based on internal deadlines.

Essential Duties

Reporting

• Support reporting of financial management activities (i.e. monthly and quarterly reporting) and ensure any contractual financial reporting requirements are adhered to.
• Ensure project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID.
• Ensure tax reporting procedures are well documented to facilitate preparation and submission in a timely manner.
• Review and submit monthly reconciliation reports.
• Develop and submit other project reports necessary and based on registration requirements to local authorities.
• Track and report on partner/vendor payment schedules and obligations.
• Coordinate annual budgets of expenditure and quarterly forecasts against budget statements (accruals, pipelines, etc.), as applicable.

Audit

• Support preparation of internal and external audits, including responses and actions to comments.
• Perform regular spot audits on project’s files.
• Conduct regular reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM).
• Ensure adequate backup documentation is uploaded to relevant system according to set deadlines.

Policies and Procedures

• Ensure that accounting policies and practices are carried out in accordance with USAID/DAI standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.

General Accounting Management

• Process and account for project expenditures.
• Review wire requests for field project implementation.
• Conduct regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances.
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Ensures the timely deposit of cash receipts.
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed in coordination with the Procurement and Administration Officer and Finance and Administration Manager.
• Ensures the safeguard of bank checks, and cash receipts.
• Maintains file management systems for soft and hard copy documentation.

Qualifications

• Bachelor’s degree in accounting or an equivalent from a recognized university at a minimum.
• 6+ years of relevant experience and progressive responsibility in finance and accounting; experience working on USAID-funded activities preferred.
• Certified Public Accountant (CPA- K).
• Demonstrated knowledge of internal controls and audit processes (including procurement, local subcontract agreements, and so on).
• Demonstrated report writing skills in English is required.
• Computer literate with e-mail and word processing. Excellent knowledge of MS Excel.
• Ability to multitask and prioritize tasks and work as part of a team

The Procurement and Administration Officer will be responsible for supporting program procurement needs under the supervision of the Finance and Administration Manager. S/he will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The position will ensure efficient and accurate administrative operations of the KPEEAP program by maintaining proper filing and ensuring all transactions follow both DAI and USAID rules and regulations.

Essential Duties

Audit

• Prepare complete backup documentation for procurement purchases & submit to the accountant.
• Report accurate financial data to Finance and Administration Manager on planned procurement activities.
• Support regular reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance.
• Support spot audits of procurement files.
• Assist and collaborate in external or internal audits as necessary

Policies & Procedures

• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations. Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes

Procurement Management Systems

• Maintain procurement activity tracker and provide regular updates on status to the Finance and Administration Manager and relevant staff.
• Review, update and maintain hard copy files and procurement documents in DAI’s procurement system (TAMIS) to ensure all back up documents are included in compliance with the project Field Operations Manual. Revise/correct as required.
• Maintain a systematic filing system of electronic copies of all procurements and ensure documents are kept current and complete.

General Acquisition & Procurement Responsibilities

• Solicit bids and quotes from vendors in adherence with policies, approved requisitions and procurement plans.
• Monitor, track and expedite all project procurement activities and delivery status of goods/services.
• Provide support to non-procurement staff on the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
• Prepare source selection memos, gather pricing information, conduct reasonability analyses, and prepare cost evaluation data.
• Assist staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
• Ensure procurements are approved by the required DAI authorities, and/or client approvals are received before awards are made.
• Identify and qualify potential supplies and products/services through market research efforts. Ensure beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
• Prepare contracts with vendors and maintain contracts after award.
• Check procurement and logistics deliverables and support the payment process in collaboration with the procurement and finance team.
• Work closely with various home office support staff.
• Support logistics related to travel itineraries including flights, accommodation, catering, and car rental services and making timely and necessary booking updates to accommodate changes (s) to travel itineraries.
• Carry out other duties and responsibilities as directed

Qualifications

• Bachelor’s degree in office administration, procurement and supply chain, business administration, or equivalent.
• At least 4 years of administrative assistance and/or procurement experience, or an equivalent combination of education and experience.
• Prior experience supporting procurement for USAID-funded projects and understanding of applicable procurement-related U.S. Government regulations, including the Federal Acquisition Regulation.
• Experience using Microsoft Word, Excel, and PowerPoint.
• Ability to write and communicate clearly in Englis