KEY RESPONSIBILITIES

• Preparation and management of contracts including leases and other general commercial law issues.
• Contract Management: drive contract lifecycle from drafting through completion of negotiation process, review and contract execution.
• Product gate process management including participation of tender opening activities, supplier evaluation and business project initiatives.
• Support in contract negotiation and collaborate with business teams on developing effective relationships with contractors and vendors
• Legal opinions and research: opinions/guidance in respect of commercial contracts being negotiated and signed as well as legal and commercial requirements of all product implementation.
• Legal awareness training as appropriate on commercial legal issues
• Probate Administration: oversee administration of probate accounts.
• Data management and reporting on statistics

MINIMUM POSITION QUALIFICATIONS

The preferred candidate will meet the following minimum criteria:

• Hold a Bachelor’s degree in Law from a recognized university.
• Hold a Post graduate diploma in law and advocate of the High Court
• Have a minimum of five (5) years’ relevant post admission work experience, including experience in the following specific areas:
  • Legal drafting
  • Legal communication and advocacy
  • Legal risk management

KEY RESPONSIBILITIES: MUST NOT BE MORE THAN 10

• Coordination of the outsourced facilities and property services, facilities projects, power systems and transport services.
• Coordinating the management of KCB properties (owned buildings & leased) through the outsourced partners.
• Coordinate the Budget preparation, management and tracking of costs relating to facilities on behalf of business units’ support.
• Supports acquisition of banking/office space and management of landlord relationships.
• Space planning within the bank and ensure that the Bank owned, and leased properties are safe and secure to the occupants through regular inspections.
• Subsidiary support services on facilities related matters.
• Provide support for the facilities related Business Continuity Plans (BCP) and to Business Continuity Management (BCM).
• Performance management of the facilities team.
• Development of unit strategies on cost optimization, revenue maximization and tax matters
• Review and approve MIS reports on a routine and ad-hoc basis for the outsourced services for decision making, take corrective action on recommendations on MIS and escalate appropriately.

DAILY RESPONSIBILITIES: NOT MORE THAN 5 OF THE MOST TYPICAL

• Supervision, execution, and administration of Service level Agreements in relation to outsourced facilities and property services, facilities projects, power systems and transport services.
• Direct and co-ordinate outsourced facilities and property services, facilities projects, power systems and transport services.
• Monitoring Capex and Opex budgets
• Stakeholder engagement and feedback resolutions.
• Monitoring and performance management of staff within facilities and property function.

CHALLENGES: GIVE ONE EXAMPLE OF THE CHALLENGES ENCOUNTERED IN THIS JOB

The job requires timely decision making and one solution is not universally applicable to all customer needs.

AUTHORITIES[1]: MANDATES, SIGNING AND/OR APPROVAL LIMITS

• Authority Type    Impact Key[2]    Currency    Limit Value    Authority Level[3]
• Refurbishment    MV    KES    1,000,000    FN
• Repairs & Maintenance     MV    KES    1,000,000    FN

MINIMUM POSITION QUALIFICATION REQUIREMENTS

Academic & Professional

• Education     Bachelor’s degree    Business Related/Engineering    RQ
• Professional Qualifications    CPA (K)/Project management    RQ
• Master’s degree    Business Administration    AA

Experience

Total Minimum No of Years Experience Required

• 5 years

KEY RESPONSIBILITIES: MUST NOT BE MORE THAN 10

• Technical support on Fire Equipment and alarms, Physical Security Equipment, Money Processing Equipment, lifts, Furniture and Air Conditioning related issues and ensure they are attended to promptly.
• Develop technical and statement of work specifications for building and equipment maintenance services and Annual Maintenance Contracts; participate in the evaluation/selection of bidders responding to RFIs, RFPs, or other contract bidding processes as needed.
• Support in scoping, provision and implementation of technical requirements for Energy Solutions and Energy Management Programs. Manage the maintenance of Energy Installations in the bank to ensure optimal and safe operation.
• Analyzing quotations recommendations from branches and recommending award.
• Review facilities management contractor invoices and recommend for payment.  and formulate reporting procedures for monthly expenses.
• Ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills.
• Develop an Asset Management program for furniture, equipment and fixtures for the head office and branches.
• Develop an effective repairs and maintenance program and guide branches accordingly.
• Review design drawings, specifications and other documents to ensure alignment with Scope of Work, Bank Standards, finishing standards and compliance with fire, life and safety codes.
• To maintain systematic documentation of contract administration, operations and cost records to facilitate periodic contract audits by Bank internal auditors and effective TAT with optimization of cost.

DAILY RESPONSIBILITIES: NOT MORE THAN 5 OF THE MOST TYPICAL

• Attend to all emergency and non-emergency calls from Head office/branches pertaining to facilities issues.
• Verify that all the invoices from the equipment repairs and maintenance services providers meet the contractual terms and initiate internal approval request for timely payments.
• Coordinate supply, installation, maintenance and repairs of furniture, ACs, money processing, physical security, Lifts and Fire Fighting Equipment as per request from business units and recommendation.
• Analyzing tender documents from procurement.
• Reviewing job cards and cost data of all repair and maintenance of equipment and recommending necessary action.

CHALLENGES: GIVE ONE EXAMPLE OF THE CHALLENGES ENCOUNTERED IN THIS JOB

• Lack of budget for essential services

AUTHORITIES[1]: MANDATES, SIGNING AND/OR APPROVAL LIMITS

• Authority Type    Impact Key[2]    Currency    Limit Value    Authority Level[3]
• Reputational    RP    KES    NIL    FN

MINIMUM POSITION QUALIFICATION REQUIREMENTS

Academic & Professional

• Education     Bachelor’s Degree
• BA/BS (in Construction Management,
• Mechanical/Electrical Engineering, Facilities Management, Building Economics and Quantity Surveying)  RQ
• Professional Qualifications    Facilities management    RQ
• Master’s Degree    MA /Business Administration    AA

Job Description

• Conduct comprehensive risk assessments to inform the development of the annual internal audit plan, ensuring alignment with organizational priorities and emerging risks.
• Evaluate the effectiveness and efficiency of operations and processes, ensuring compliance with KCB Group policies, procedures, and applicable regulatory requirements.
• Identify, assess, and report on significant risk exposures, contributing to the continuous improvement of the organization’s risk management and internal control systems.
• Execute audit engagements in accordance with the International Professional Practices Framework (IPPF), the bank’s internal audit methodology, and relevant national and regulatory standards.
• Maintain open, respectful, and constructive communication with key stakeholders to foster collaboration and support audit objectives.
• Clearly communicate audit findings, insights, and practical recommendations to management and relevant stakeholders.
• Monitor and follow up on the implementation of agreed audit recommendations to ensure timely and effective resolution of identified issues.
• Provide value-adding advisory services to management on matters related to risk management, internal controls, and governance practices.
• Stay informed of industry trends, regulatory developments, and best practices in internal auditing to enhance audit quality and relevance.

Academic & Professional

• Education     Bachelors Degree    Business Related    RQ
• Professional Qualifications    CPA (K)/ ACCA/ CISA/ CIA    RQ
• Masters Degree    Business Related    AA

Experience

Total Minimum No of Years Experience Required

• 5 years

Detail    Minimum No of Years    Need Type

• Assurance/ Advisory services    2    RQ
• Financial Services Operations    3    DE
• Data Analytics    3    ES
• Audit Management Software    2    ES
• Stakeholder Management    3    ES