Duties and responsibilities

Duties and responsibilities entail;

• Developing and overseeing the implementation of a dynamic Finance strategy that is able to deliver exemplary services and results as envisioned in the strategic plan;
• Develop the Council’s budget and continuously monitor and evaluate its implementation;
• Giving oversight to the Council’s financial affairs and advise the Council on financial planning strategies and policies;
• Ensuring effective and efficient management of the Council’s resources including finances and other assets and liabilities;
• Ensuring the provision of meaningful, accurate and timely financial and management accounts and reports to the Chief Executive Officer and the Council;
• Negotiating with banks, donors and development partners for appropriate support;
• Participating in the development and review of the Council strategic plan;

Requirements for appointment

For appointment to this grade, an officer must have: –

• At least fifteen (15) years’ work experience three (3) of which must be at grade of Assistant Director, Finance and Accounts or in a comparable position;
• Bachelor’s Degree in Commerce, Business Management, Business Administration (Accounting or Finance option) or its equivalent qualifications from a recognized institution;
• Master’s Degree in any of the following disciplines: – Business Administration (Finance or Accounts option) or any other related field from a recognized University or institution;
• Must have Certified Public Accountants (CPA-K)/ Association of Chartered Certified Accountants (ACCA) or their equivalent;
• Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK);
• Leadership course lasting not less four (4) weeks;
• Practicing license with institute of Public Accountants of Kenya (ICPAK); and
• Proficiency in computer applications.

Duties and responsibilities

Duties and responsibilities entail:

• Interpreting and implementing Public Procurement policies, regulations procedures and guidelines;
• Ensuring compliance with Public Procurement and Asset Disposal Act, 2015, and Regulations;
• Processing tender for procurement of goods and services as per laid down policies and procedures;
• Approving orders and requisitions;
• Liaising with legal and user departments in drawing and managing procurement contracts;
• Developing procurement plans in liaison with users and as per the requirements and facilitating execution;
• Oversee the implementing of e-procurement strategies;
• Providing secretariat services to the Procurement Committees;
• Coordinating the disposal of unserviceable stores as per the established regulations;
• Overseeing the development and implementation of procurement systems for security and safe custody of the Council’s assets;
• Maintaining an assets’ register as per the Procurement and Assets Disposal Act; and
•  undertake any other functions as may be lawfully assigned.

Job Specification    
Requirements for appointment

For appointment to this grade, an Officer must have: –

• At least fifteen (15) years’ work experience three (3) of which must be at grade of Assistant Director, Supply Chain Management or in a comparable position;
• Bachelor’s degree in any of the following disciplines: Supply Chain Management; Procurement and Logistics; Commerce/Business Administration (Purchasing and supplies option) or its equivalent qualification from a recognized institution;
• Master’s degree Supply Chain Management; contract management; Procurement and Logistics; Commerce/Business Administration (Purchasing and supplies option) or its equivalent qualifications from a recognized institution;
• Membership to Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supply (CIPS) or any other relevant professional body;
• Practicing from Kenya Institute of Supplies management (KISM); and
• Proficiency in computer applications.

Duties and responsibilities

Duties and responsibilities entail: –

• Developing, reviewing and ensuring implementation of audit strategies, policies and procedures;
• Preparing risk based annual audit plans for approval by the audit and risk management committee;
• Evaluating progress and effectiveness of action taken to implement audit recommendations received from both internal and external audits;
• Executing special audits/investigations and preparing audit reports;
• Ensuring preparation of the unit’s annual budget, control and monitor implementation; and
•  undertake any other functions as may be lawfully assigned.

Job Specification    
For appointment to this grade, an officer must have: –

• At least nine (9) years’ work experience three (3) of which must be at the grade of Senior Internal Auditor or in a comparable position;
• Bachelor’s degree in any of the following disciplines: – Finance, Accounting, Commerce (Accounting option), Commerce (Finance option), Business Administration (Accounting option) or any other equivalent qualification from a recognized institution;
• Certified Internal Auditors (CIA) or Part III of Certified Public Accountants (CPA) Examination or Part III of the Association of Certified Chartered Accountants (ACCA) or any other equivalent qualification from a recognized institution;
• Certificate in Certified Information System Auditors (C.I.S.A) or Certified Fraud Examiner (CFE) from a recognized institution;
• Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Member of Institute of Internal Auditors (IIA);
• Management Course lasting not less than four (4) weeks from a recognized institution; and
• Computer proficiency skills.

Duties and responsibilities
Duties and responsibilities entail:

• Reviewing and updating the monitoring tools for children’s institutions;
• Coordinating all children welfare activities in the regions;
• Preparing and submitting inspection reports;
• Monitoring adherence to set standards by children’s institutions;
•  Participating in reviewing of children programmes and policies in order to address children emerging issues;
• Coordinating the dissemination of standards on the care of displaced or unaccompanied children to stakeholders for implementation;
• Networking and coordinating stakeholders’ technical working teams on the preparation of the country status reports on regional and international obligations;
• Monitoring implementation of international and regional obligations relating to rights and welfare of children;

Job Specification    
For appointment to this grade, an officer must have: –

• At least nine (9) years’ work experience three (3) of which must be at the grade of Senior Compliance Officer or in a comparable position;
• Bachelor’s degree in any of the following disciplines: – Social Sciences, Education; Sociology; Gender, Women and Development Studies; Gender and Development; Community Development; Counseling and Psychology; Sociology and Religious Studies; Sociology and Economics or its equivalent qualification from a recognized institution;
•  Membership to a relevant professional body where applicable;
• Management course not lasting less than four (4) weeks; and
• Computer Proficiency.

Duties and responsibilities

• Interpreting and implementing Human Resource management policies, strategies, regulations and guidelines;
• Coordinating payroll administration, processing and Human Resource database management;
• Implementing staff training and development programs;
• Ensuring compliance with Human Resource management practices, policies, regulations and relevant government policies and guidelines on employee management and administration;
•  Undertaking annual surveys on employee satisfaction (ESS), Work Environment Satisfaction (WES) and Training Needs Assessment (TNA); and
• Undertake any other functions as may be lawfully assigned.

Job Specification    
For appointment to this Grade, an officer must have: –

• At least nine (9) years’ relevant work experience and at least three (3) years as Senior Human Resource officer;
• Bachelor’s degree in Human Resource Management or equivalent   qualifications from a recognized institution;
• Member of the Institute of Human Resource Management or any other relevant professional body;
• Management Course lasting not less than four (4) weeks from a recognized institution; and computer Proficiency skills.

 Duties and Responsibilities

Duties and responsibilities entail: –

• Carrying out research and translate research findings to policy briefs to inform improvement of services;
•  Initiating development of policies and codes of conduct to regulate good practice relating to child protection and child welfare;
•  preparation and implementation of the Council’s performance contract;
• Participating in the preparation of Medium-Term Expenditure Frameworks, Medium Term Plans and other related assignments in the Annual Government Budgeting cycles;
• Coordinating policy advocacy initiatives of the Council;

 Requirements for appointment

For appointment to this grade, an officer must: –

• At least nine (9) years’ work experience three (3) of which must be at the grade of Senior planning and strategy officer or in a comparable position;
• Bachelor’s Degree in any of the following fields Economics, Statistics, Mathematics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
• Membership to a relevant professional body;
•  A Management Course lasting not less than Four (4) weeks from a recognized institution; and
•  Proficiency in computer applications.

Duties and responsibilities
Duties and responsibilities entail:

• Participating in reviewing and updating the monitoring tools for children’s institutions;
• Participating in the preparation and inspection reports;
• Participating in monitoring of adherence to set standards by children’s institutions;
• Participating in reviewing of children programmes and policies in order to address children emerging issues;
• Disseminating standards on the care of displaced or unaccompanied children to stakeholders for implementation;
• Assisting in monitoring implementation of international and regional obligations relating to rights and welfare of children;
• Organizing trainings of stakeholders on the rights and welfare of children;
• Assisting in dissemination of laws, policies, guidelines on the rights and welfare of children;
• Carrying out advocacy, public education and awaren

Job Specification    
For appointment to this grade, an officer must have: –

•  Cumulative service period of six (6) years’ three (3) of which must be at the grade of Compliance Officer I or in a comparable position;
• Bachelor’s degree in any of the following disciplines: – Social Sciences, Education; Sociology; Gender, Women and Development Studies; Gender and Development; Community Development; Counseling and Psychology; Sociology and Religious Studies; Sociology and Economics or its equivalent qualification from a recognized institution;
• Membership to a relevant professional body where applicable; and
• Computer Proficiency.

 Duties and responsibilities

Duties and responsibilities entail:-

• Writing and testing computer programs;
• Verifying, enhancing and testing computer programs;
• Providing user support;
• Monitoring performance and Implementing preventive maintenance of servers and other ICT equipment;
• Maintain an up-to-date ICT inventory and asset management register;

Job Specification    
For appointment to this grade an officer must have: –

•  Cumulative service period of six (6) years’ three (3) of which must be at the grade of ICT Officer or in a comparable position;
• Degree in any of the following fields: Computer Science, Information Technology or other relevant and equivalent qualifications from a recognized Institution;
• Relevant professional certification. in any of the following fields:
• Systems AND Server Administration technical certifications such as MCSA, MCSE, COMPTIA;

OR

• Programming, Database and System Deployment technical certifications such as MCSD, SQL, AWS, Oracle;

OR

• Networking technical certifications such as CCNA, CCNP, HCNA, HCNP

OR

• Security and data protection technical certifications such as CISM, CISA, ethical hacking

OR

• Project management technical certifications such as PMP; PRINCE2;
• Experience with ICT project management and implementation;
• Proven experience in ICT support and administration, with a strong technical background in IT systems and networks;
• Familiarity with ICT procurement processes and vendor management;
• Membership in ISACA or a relevant professional body;
• Solid understanding of network protocols, security principles and best practices; and
• Knowledge of cyber security threats and counter measures with experience implementing security controls and measures.

 Duties and responsibilities

Duties and responsibilities entail: –

• Preparing media supplements, press releases, documentaries and articles;
• Disseminating public awareness materials;
• Implementing public communications and relations, strategies, programs and activities;
• Carrying out public awareness programmes;
• Organizing council’s planned events and functions;
• Manning information desk services at publicity events and outreach forums;

Requirements for appointment

For appointment to this grade, an officer must have: –

• Cumulative service period of six (6) years’ three (3) of which must be at the Communication Officer I or in a comparable position;
• Bachelor’s degree in any of the following disciplines: – Mass Communications; Journalism; Public Relations; Public Relations and Marketing or its equivalent qualification from a recognized institution;
• Membership of the Public Relations Society of Kenya (PRSK) or any other relevant professional body; and
• Proficiency in Computer Applications.

Duties and responsibilities

Duties and responsibilities will entail: –

• Filing tax returns;
• Updating the cashbook;
• Maintaining cash books, ledgers, vote books and registers;
•   Preparing and verifying vouchers and committal documents;
•   Keeping safe custody of council’s accounting records and documents accounting assets.

Job Specification    
Requirements for appointment

For appointment to this grade, a candidate must have: –

• Bachelor’s degree in any of the following disciplines: – Commerce; Finance; Business Administration (Financing and Accounting option); Economics; Statistics or its equivalent qualification from recognized institution;

OR

• Certified Public Accountants CPA (II) or its equivalent qualification from a recognized institution; and
• Proficiency in Computer Applications.

Duties and Responsibilities

The duties and responsibilities entail: –

• Preparing responses to simple routine correspondences;
• Maintaining office diary and protocol;
• Handling telephone calls and appointments;
• Ensuring security of office records, documents and equipment;
• Attending to visitors / clients;
• Assisting in planning and organizing meetings, conferences, and seminars
• Supervision of office cleanliness and
• Undertaking any other duties that may be assigned.

Job Specification    
Requirement for appointment

For appointment to this grade, a candidate must have: –

• Bachelor’s degree in any of the following area Secretarial Studies, bachelor of Business and Office management,

OR

• Bachelor’s degree in Social Sciences plus a diploma in Secretarial Studies from a recognized institution; and
• Proficiency in computer applications.

Duties and Responsibilities

Duties and Responsibilities entail: –

• Driving the Council’s staff as authorized;
• Carrying out minor mechanical adjustments;
• Keeping up to date work tickets for vehicles;
• Recognizing and reporting mechanical defaults of the vehicles;
• Carrying out minor mechanical adjustments;
• Maintaining cleanliness of vehicles;
• Ensuring security and safety of the vehicle on and off the road;
• Monitoring and reporting expiry of insurance policies for motor vehicles;
• Preparing and submitting reports on transport when need arises;
• Ensuring security and safety of passengers and vehicle on and off the road;
• Ensuring proper mechanical working condition of the vehicle;
• Ensuring adherence to or observations of traffic laws;
• Ensuring reporting of any incidents to police and/or the office immediately they occur; and
• undertake any other functions as may be lawfully assigned.

Job Specification    

Requirements for appointment

For appointment to this grade, the candidate must have: –

• Must have served for a minimum period of nine (9) years, three (3) of which must be at the grade of driver I or in a comparable position;
• At least a mean grade D (plain) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
• A valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
•  A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized institution;
• First Aid certificate course;
• A valid Certificate of good conduct;
• Occupational trade test grade I for drivers;
• Proficiency in computer applications;
• Refresher Course for drivers lasting not less than one (1) week at the Kenya Authority of Highway and Building Technology (KIHBT) or any other recognized Institution; and
• Shown merit and ability as reflected in work performance and results.

Duties and responsibilities

Duties and Responsibilities entail: –

• Securing information, documents, files, records and office equipment in a registry/archive;
• Sorting, classifying and indexing documents for filing;
• Storage, updating and maintenance of personnel records and    file index;
• Controlling opening of open, confidential and secret files;
• Custody and Maintenance of Council’s documents;
• Planning appropriate office space for records;
• Ensuring file movement records are updated and maintained; and
• undertake any other functions as may be lawfully assigned.

Job Specification    
Requirements for appointment

For appointment to this grade, the candidate must have: –

• Diploma in Records Management, Information Management, Information Science, Library Science or any other relevant and equivalent qualifications from a recognized Institution; and
• Proficiency in computer applications.

Duties and Responsibilities

Duties and Responsibilities entail: –

• Driving vehicles as authorized;
• Keeping up to date work tickets for vehicles;
• Cleaning of the assigned motor vehicle;
• Preparing and submitting regular reports on motor vehicle assigned;
•  Maintaining a proper mechanical working condition of the vehicle;
• Ensuring security and safety of passengers and vehicle on and off the road;
• Ensuring possession of all the requisite documents for any specific journey;
• Adherence to or observations of traffic laws;
• Reporting any incidents to police and/or the office immediately they occur; and
•  undertake any other functions as may be lawfully assigned.

Job Specification    
Requirements for appointment

For appointment to this grade, the candidate must have:

• At least two (2) years proven driving experience;
• At least a mean grade D (plain) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
• Valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
• Passed the Suitability Test for Drivers Grade I from the Ministry of Roads and Public Works;
• Valid Certificate of Good Conduct;
• First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution; and
• Proficiency in computer applications.

Duties and responsibilities

Duties and responsibilities at this level will entail: –

• Ensuring general office cleanliness;
• Collecting and dispatching mails;
• Preparing and serving beverages;
• Requisition of office general supplies
• Operating basic office equipment;
• Ensuring safe custody of the office facilities; and
• At least a mean grade D (plain) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution; and
• Proficiency in computer applications

Key competencies and skills

• Communication skills;
• Operational skills;
• Organizational skills;
• Time management skills; and
• Team player.