JOB REF – ENSDA/SCM/01/2023

Job Purpose

The job holder will be responsible for formulating, implementing, reviewing policies, plans, programmes and strategies on procurement.

Requirements for Appointment:

• Bachelors’ degree in Commerce / Business Administration (Supply Chain Management Option), Economics, Marketing or equivalent qualifications from a recognized institution;
• Masters’ degree in Commerce / Business Administration (Supply Chain Management Option), Economics, Marketing or equivalent qualifications from a recognized institution is an added advantage
• Qualified Practitioner registered with Kenya Institute of Supplies Management (KISM);
• A member of the Chartered Institute of Procurement and Supply (CIPS), Kenya Institute of Supplies Management (KISM) or its equivalent qualifications from a recognized institution;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution of Kenya.

Functional Skills /Behavioral Competencies/Attributes:

•  ICT skills;
•  Negotiation skills;
•  Communication Skills;
•  Project Management Skills;
•  Relationship Management Skills; and
•  Analytical Skills.

Previous relevant work experience required:

• Minimum of eight (8) years of experience in Supply Chain Management with at least three (3) years in a position equivalent to Senior Supply Chain Officer.

Key Duties and Responsibilities:

•  Responsbile for giving procurement professional advice to the Management;
•  Ensuring the correct interpretation and implementation of the Public Procurement and Asset Disposal Act, 2015, regulations, procedures and other legislations that impact on Supply Chain Management;
•  Advising on all policy matters pertaining to procurement and supplies;
•  Preparing the Annual Procurement and Disposal Plans;
•  Developing negotiation Strategies and close deals on optimal terms;
•  Developing, leading and executing procurement and supplies strategies;
•  Partnering with stakeholders to ensure clear procurement terms of reference;
•  Overseeing implementation of e-procurement strategies;
•  Overseeing the implementation of performance appraisal systems;
•  Operationalizing the e-government procurement strategies and inventory management;
•  Advising on outsourcing of the procurement and disposal functions;
•  Secretary to the Tender Processing Committee;
•  Preparing and ensuring implementation of procurement policies, procedures and manual;
•  Collaborating with other departments to identify or qualify new suppliers;
•  Tracking and reporting key functional metrics to reduce expenses and supervising the work of other member of staff;
•  Carrying out internal monitoring and evaluation on procurement; assessing and measuring the performance of suppliers and contractors;
•  Introducing modern inventory management techniques and approaches and disposal of unserviceable stores; and
•  Ensuring accountability and prudent management of resources and assets and ensuring compliance with principles and values of good governance transparency, accountability, ethics and integrity.