Job Purpose/Objective

The Supply chain/Admin volunteer is responsible for maintaining the interior of the IRC Samburu Office in the condition required by the lease agreement and ensuring cleanliness of the office & compound. As well, they will provide support in Admin, Reception & Procurement Dept.

Key Responsibilities

Supply Chain/Admin Volunteer duties:

• Sits at the reception desk and receives visitors.
• Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.
• Ensures proper filing of all documentation that needs to be filed.
• Ensure timely collection of utility bills for payment.
• Prepares monthly payment requests for office drinking water, office milk and any other payment requests for administration department.

Procurement and Warehousing:

• Assist with procurement requests emanating from the IRC Samburu Office through tracking, scanning and follow up for approvals.
• Receives and records all invoices and delivery report received from the warehouse & Suppliers and distribute to relevant department.
• Leads in store releasing of the necessary items for the IRC Samburu Office.
• Advise the Supply Chain Officer/Field Manager on procurement-specific issues or improvements.
• Ensuring that procurement services are carried out in accordance to IRC Kenya and donor-specific polices.
• Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services, and equipment’s required are delivered in time.
• In liaison with the driver, collects items from the warehouse for the office use.

Others:

• Attend to any other duties or tasked delegated by the supervisor or designate.

Requirements

Qualifications

• Holder of Diploma/Degree or equivalent in purchasing, supplies and management in business Management, Supply Chain management / computer literate.

Required Experience & Competencies:

• At least 1 years’ experience in procurement administration, preferably with a non- governmental or humanitarian international organization.
• Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.
• Demonstrated people skills.
• High sense of integrity
• Good writing and organizational skills
• Excellent computer skills and experience working with procurement software’s.
• Cultural and diversity sensitivity, commitment and an understanding of the values of IRC and the principles of equal opportunities.