PURPOSE:

The role holder will be responsible for supporting the development and execution of the recruitment plan and management of the recruitment process in liaison with the Head of Talent Acquisition.

PRIMARY RESPONSIBILITIES:

• Timely and accurate posting of jobs to internal/external websites and job boards; coordinate additional job advertising as requested on multimedia platforms; LinkedIn etc
• Providing timely follow-up correspondence to candidates on application status via phone and email.
• Identifying gaps and inefficiencies in the recruitment cycle and proactively providing actionable process improvement solutions.
• Crafting and sending personalized recruiting emails to passive candidates.
• Coordinating with hiring managers to maintain accurate records of job status and provide weekly recruitment updates.
• Maintaining recruitment metrics and ensuring that all data relevant to our recruitment process is up to date and clean for accurate reporting;
• Preparing monthly recruitment reports .
• Building  and regularly updating the talent pipeline both internal and external; actively engaging in headhunting and active candidate sourcing initiatives.
• Compiling concise summaries of shortlisted candidates, highlighting relevant qualifications, experience, and skills for efficient evaluation.
• Maintaining a comprehensive record of recruitment activities, providing regular updates to stakeholders on progress and status.
• Preparing all administrative details necessary to carry out the interview ;
• Conducting interviews for junior level roles
• Drafting and preparing requisition and offer letters for selected candidates, aligning terms and conditions with organizational policies and ensuring all necessary documentation are attached.
• Contacting successful candidates for their appointment letters and agreeing with the candidate on the joining date;
• Facilitating reference/background checks.
• Coordinating with Senior Manager -Learning and Development to ensure appropriate orientation/onboarding support is provided to new hires.
• Sending out regrets to unsuccessful candidates;
• Tracking and ensuring letters for all contract staff are renewed on time;
• Ensuring the timely tracking and filling of all job descriptions.
• Monitor and manage probationary periods and contract durations, ensuring timely follow-ups and appropriate actions.
• Maintain a tracking database for officer trainees, coordinating performance evaluations in line with quarterly and annual assessment cycles.
• Manage the confirmation process for employees nearing the end of their probationary period, ensuring evaluations are completed and confirmations are executed within deadlines.
• Updating the recruitment database and ensuring point filing within the area of jurisdiction

PERSON SPECIFICATIONS

Academic Qualifications

• Bachelor’s degree in human resources, Law, Social Sciences, or Industrial Psychology.
• Higher national Diploma/CHRP

Professional Qualifications

• Minimum of four (4) years’ experience in a Talent Acquisition function;
• Demonstrated ability to use creative sourcing and networking skills to connect with talent in different professions.
• Ability to prioritize responsibilities and manage multiple concurrent projects, while maintaining a high level of accuracy and attention to detail.
• Able to navigate ambiguity and prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
• Strong interpersonal skills and service-oriented with the ability to build rapport quickly with employees, stakeholders, candidates, and communicate effectively with all levels of the organization.
• Proven ability to work under pressure in a fast-paced environment with changing priorities.
• Experience in handling confidential and/or sensitive materials and records with a high degree of integrity and discretion.
• High level of problem-solving ability with the ability to resolve day-to-day issues that may arise during the recruitment process
• Demonstrated computer literacy including  experience in tracking recruitment outcomes/metrics.
• Expertise in advanced internet searching, candidate research, and cold-calling
• Topical and in tune with the latest recruitment trends across the market.