Job Description
ROLES AND RESPONSILBILITIES

• Manage complex global travel arrangements, including booking flights, accommodations, and ground transport, and ensuring the required travel   documentation (visas, immunizations) is in place, in collaboration with the travel team and office coordinators.
• Prepare and submit expense reports for the executives, ensuring accuracy and compliance with organizational policies and assisting with budget   preparation, forecasting, and financial management processes.
• Organize and maintain accurate documentation related to the function, including reports and key functional documents, and support operational   budgeting and forecasting.
• Compose routine correspondence, identify necessary communications, and collaborate with Public Affairs & Communications teams to manage   internal and external communications.
• Coordinate events, retreats, and meetings for the department in collaboration with the Public Affairs & Communications team.
• Ensure effective distribution of correspondence across teams, monitor emails, and manage shared databases, network drives, and SharePoint sites   to ensure easy access and secure storage of relevant documents.
• Provide backup support to other executive assistants as needed and contribute to team projects, key initiatives, and strategic projects, demonstrating flexibility and responsiveness to emerging needs.​

Requirements

MINIMUM REQUIREMENTS AND COMPETENCIES

• A college diploma or University degree is required.
• Minimum 3 years of experience in an Administrative Assistant role in a fast-paced environment. Local experience preferred.
• Familiarity with managing scheduling and document management tools (e.g., Microsoft Office, SharePoint).
• Experience in organizing and supporting team events.
• Excellent prioritization, time management skills & follow through.
• Excellent Organizational skills and able to manage multiple tasks in a fast-paced environment
• Excellent interpersonal skills, exhibiting grace under pressure.
• Strong communication skills in English; written and spoken,
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
• detail-oriented with a demonstrated ability to consistently and effectively produce high quality work.
• Able to work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
• High Integrity and able to work across various cultures
• Ability to handle sensitive information with professionalism and discretion.
• Proactive in identifying and addressing challenges that may arise in scheduling, logistics, and communication.