We are looking to hire a Tender officer who will be responsible for Carrying out the work of the tender process of the organization to obtain maximum efficiency, quality goods, and services for the organization.

Key Responsibilities

• Process requisitions submitted with clear and unambiguous specifications through the quotation process and goods/services delivered/rendered.
• Ensure that the work you are quoting for has clear requirements – in terms of time, labor, and materials.
• Use a standardized price list.
• Upon consultation, determine which tenders to bid, and how you will manage the bid.
• Gather information and research with assistance from relevant departments.
• Coordinate all the materials you need for the tender preparation.
• Prepare a cover letter that responds to the bid invitation.
• Ensure tenders are delivered on time.
• Manage the tender officers and ensure smooth operations.
• Draw up tender documents or contracts.
• Follow up to completion and ensure the company gets business.
• Organize demonstrations by coordinating between the technical team and the client.
• Effective liaison between technical and customer service departments in ensuring compliance with client expectations.
• Provide required reports at the agreed frequencies and intervals.

Requirements

• Degree in Business Administration or Supply and Chain preferred.
• At least 1-2  years experience in the tender industry.
• Knowledge of basic buying and purchasing practices.
• Should possess knowledge of basic budget management and calculations.
• Should possess good customer relations skills.
• Should be well-organized, detail-oriented, forward-thinking, and proactive.
• Should be familiar with the Microsoft Office package.
• Should be able to work individually and as a flexible team player.
• Should be able to prioritize tasks and manage one’s own time effectively.
• Discretion and Need for Confidentiality.