Mr Rambhai came to Kenya in the early 1940s from the Gujarat region of India. He started a small hardware store in downtown Nairobi in 1948 and that was the humble beginnings of what is now the Ramco Group. His 3 sons, Kirit, Mahendra and Chandrakant joined the family business after their studies and based on these strong family ties, the group built a solid foundation on which it could grow and expand. Ramco Group’s initial expansion was within the hardware and building supplies industry which the family knew well. However, in 1986, the brothers diversified into both stainless steel and printing with the acquisitions of ASL Steel and Polythene Industries respectively. These investments opened the door into new industries and soon after, further acquisitions were made in these sectors. In 1995, the Group acquired Sai Office Supplies, an office supplies distributor and soon after came investments in the retail side of this sector.

Job Summary:

The Tendering and Offer Manager is responsible for handling and overseeing the process of preparing and submitting bids, proposals, and offers in response to requests for proposals (RFPs), tenders for construction, fit-out projects which will involve developing competitive and compelling bids that meet the client’s requirements and organizational goals as well as providing the required support in managing the subsequent projects upon successful acquisition and sign-off.

Key Responsibilities:

• Handle the tendering and offer process from inception to submission, ensuring compliance with deadlines and quality standards.
• Collaborate with sales, suppliers, marketing, technical, and finance teams to gather necessary information and inputs for bids.
• Analyze client requirements and RFP documents to create tailored solutions and value propositions.
• Develop and manage a comprehensive bid schedule, outlining tasks, milestones, and responsibilities.
• Coordinate with subject matter experts to ensure accuracy and relevance of technical content in bids.
• Craft persuasive and client-focused written content, including executive summaries, cover letters, and responses to RFP questions.
• Conduct competitor analysis to identify strengths, weaknesses, opportunities, and threats for each bid.
• Prepare and present the bid strategy, pricing strategy, and risk assessment to senior management for approval.
• Ensure compliance with legal and regulatory requirements in bids and proposals.
• Review, edit, and format bid documents to ensure consistency, clarity, and professionalism.
• Manage communication with clients or procurement teams during the bidding process, addressing clarifications and queries.
• Continuously assess and improve the bid management process based on feedback and lessons learned.
• Collaborate with post-submission teams to transition successful bids into project implementation smoothly.
• Provide support in managing ongoing projects and reporting project status to respective stakeholders including clients.

Requirements

Qualifications and Skills:

• Bachelor’s degree in a relevant field (construction, engineering, project management, Interior Design etc.);
• Proven experience in bid management, tendering, or proposal development for construction projects.
• Strong project management skills with the ability to manage multiple bids simultaneously.
• Excellent written and verbal communication skills, with the ability to articulate complex ideas concisely and persuasively.
• Analytical mindset to assess bid requirements, market trends, and competitor offerings.
• Negotiation skills for pricing and contract discussions.
• Attention to detail and ability to work under tight deadlines.
• Proficiency in Microsoft Office suite and bid management software.
• Familiarity with relevant industry standards and regulations.
• Strong organizational and leadership skills.

Additional Considerations:

• Industry-specific knowledge will be advantageous.
• Experience with government contracts, international bidding or public procurement regulations
• Certification in bid management or relevant project management certifications