About the role

The Travel and Events Coordinator at BURN will be responsible for managing all aspects of the organization’s travel arrangements and event coordination. This role requires a detail-oriented individual who can efficiently plan, organize, and execute travel logistics and event planning, ensuring cost-effectiveness and compliance with company policies.

Duties and Responsibilities

• Coordinate and manage all travel bookings, including flights and accommodation
• Ensure travel arrangements comply with BURN’s approved travel policies and budget limits.
• Research and compare available travel and hotel accommodations to provide the best options based on cost and convenience.
• Assist expatriates with their relocation process, including house searches, securing accommodation, and settling in.
• Provide ongoing support to expatriates for any additional needs related to their relocation.
• Assist in the procurement of visa applications and processing.
• Ensure all travel-related documentation is up-to-date and compliant with international travel regulations.
• Prepare detailed travel itineraries for all staff, including flight details, and accommodation information, and distribute itineraries and schedules to appropriate staff promptly.
• Maintain accurate records of travel expenses and prepare reports as required.
• Develop and maintain relationships with travel agencies, hotels, and other vendors to negotiate favourable rates and ensure quality service.
• Monitor and evaluate the performance of service providers to ensure they meet BURN’s standards and requirements.

Skills and Experience

• Bachelor’s degree in business administration, Hospitality Management, or a related field.
• Minimum of 3 years of experience in travel coordination, event planning, or a similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in using travel management software and Microsoft Office Suite.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of accuracy in preparing and reviewing travel itineraries and expense reports.
• Ability to anticipate travel-related issues and resolve them proactively.
• Commitment to providing high-quality service to internal and external clients.
• Ability to work in a fast-paced environment and handle unexpected changes in travel plans or event schedules.