Your role:

Reports to: Senior Logistics Associate

The Warehouse and Inventory Associate is instrumental in ensuring the seamless functioning of our warehouse through proficient inventory management. Their responsibilities encompass receiving, inspecting, handling, and organizing inventory while simultaneously contributing to enhancing our warehouse operations. The ideal candidate pays great attention to detail, thrives in fast-paced environments, and possesses prior experience in inventory management, ideally in the FMCG industry.

Key Responsibilities

Receipt and Verification:

• Offload incoming deliveries and meticulously verify quantities and quality/condition of goods against invoices.
• Identify and report any discrepancies or damages promptly.
• Accurately input received items into the inventory management system i.e inFlow against the corresponding POs.

Inventory Management:

• Oversee the organization and storage of inventory effectively, adhering to established procedures and designated locations.
• Conduct periodic cycle counts of assigned inventory segments to verify accuracy and identify potential discrepancies.
• Implement and maintain a first-in, first-out (FIFO) inventory rotation system.
• Process inventory adjustments (e.g., returns, damages) accurately and promptly.
• Maintain accurate and up-to-date inventory records.
• Share relevant inventory reports i.e. Expiries, damages, returns, variances etc in a timely manner.
• Monitor inventory levels and communicate with management regarding low stock or replenishment needs.
• Assist with the implementation of inventory control procedures to optimize efficiency and minimize errors.

Picking and Packing:

• Oversee picking of orders quickly and precisely based on customer specifications and picking lists.
• Ensure packed products are of good quality as per the Quality SOPs.
• Oversee preparation of shipments by packing items securely and ensuring proper labeling for safe transport.
• Ensure adherence to packaging and delivery guidelines for different product types.

Warehousing Operations:

• Ensure maintenance of a clean, organized, and safe warehouse environment.
• Identify and propose improvements to optimize warehouse layout and inventory management processes.
• Operate basic warehouse equipment (e.g., ladder, weighing scales) if applicable.
• Collaborate effectively with other warehouse personnel and departments.
• Follow all safety protocols and procedures to ensure a safe working environment for yourself and others.
• Any other duties assigned

The profile we’re likely to hire:

• Bachelor’s degree in Business Administration, Operations, Supply Chain Management, Logistics, or a relevant field.
• Minimum of 2 years of hands-on experience in inventory management, preferably within the FMCG sector.
• Prior experience in a startup environment is highly desirable, demonstrating adaptability in a fast-paced and dynamic setting.
• Proven ability to oversee and maintain accurate inventory levels, effectively minimizing stock discrepancies and promptly identifying potential inventory issues.
• Strict adherence to inventory control procedures, demonstrating a strong commitment to compliance and the confidence to enforce regulations.
• Exceptional organizational skills and attention to detail, with the capacity to efficiently manage a wide variety of stock items and maintain precise records.
• Demonstrates integrity and transparency in work practices, and readily acknowledges and addresses issues promptly.
• Previous experience in a supervisory or team leader role, with the ability to motivate, train, and supervise a team.
• Excellent communication skills, with the ability to effectively convey information and instructions to team members and other stakeholders.
• Flexibility to work varying shifts, including evenings, weekends, and holidays, as necessary.
• Proficiency in using inventory management software and other relevant computer applications e.g MS Office
• Strong problem-solving skills, with the ability to identify and resolve operational and inventory issues.