JOB PURPOSE

The purpose of the Accounts Assistant role is to ensure smooth execution of routine finance roles mainly timely payment processing, booking transactions in the accounting system, balance sheet reconciliation and supplier statement reconciliation. In addition, the role will be responsible for ensuring timely reconciliation and recording of all artisans’ collective financial transactions including income, artisans, inventory, and debtors.

Basic Salary: Kes. 55,000/= per month.

KEY RESPONSIBILITIES

• Ensure timely processing of payments and issuance of proof of payment to vendors.
• Ensure payment requests are properly supported and are in accordance with relevant financial rules, regulations, and procedures.
• Ensure processing of payments for monthly statutory deductions within the stipulated due dates.
• Monthly reconciliation of all supplier statements and prompt resolution of variances.
• Monthly reconciliation of staff debtors and prompt resolution of variances.
• Manage the office petty cash and ensure timely replenishment of the same.
• Maintain relevant hard copy and electronic records and files related to the finance function.
• Support in collating support documents to accompany grant financial reports submission to donors.
• Review monthly sales receipts for the artisan collective and ensure they are accurately recorded in the accounting system.
• Perform monthly reconciliation of sales receipts against the bank/mpesa/PDQ credits in the bank statements.
• Generate Artisan Collective sales invoices on E-tims and forward to the Business Development Manager.
• Prepare monthly VAT computations & reconciliations for review & approval by the Senior Manager, Finance.
• In collaboration with the Business Development Manager, ensure Artisan collective debtors are reconciled monthly.
• On a monthly basis, attend the artisan collective stock take and follow up for prompt reconciliation of any variances.
• Prepare monthly summary inventory movement schedule to support inventory valuation.
• Support the migration process to Microsoft Dynamics 365 Business Central ERP system including capturing backlog data and the go-live process.

OCCASIONAL DUTIES

• Act on behalf of the Grants and Accounts Officer in their absence.
• Support annual audit preparation& audit field work support.
• Support in implementation of audit recommendations.

REQUIREMENTS

EDUCATION

• Bachelor’s degree in finance/accounting or related subject.
• Minimum CPA section 4 (highly desirable).

RELATED EXPERIENCE/ QUALIFICATION

• 2 years of work experience in finance related work preferably in an NGO setting.

TECHNICAL & BEHAVIORAL SKILLS

• Advanced user of Excel and MS office packages.
• Familiarity with accounting software packages, MS Dynamics and QuickBooks preferred.
• Knowledge of Kenya national tax law and regulations.
• Self-driven, organized and detail oriented.
• Ability to work independently and as a team.