Consultancy Agreement

• Submission and Evaluation Criteria
• Bidder must provide the below-listed information:

Mandatory Eligibility Requirement

• Must be an Individual Consultant/ Registered Consultancy Firm
• Must submit CVs of Key Personnel
• Must submit a certificate of Incorporation/ Business Registration
• Must submit a certificate of Tax Compliance.
• Must Submit Business KRA PIN/ Individual KRA PIN
• The firm/individual shall not be sanctioned or blacklisted by any government or institution

Technical Evaluation Criteria

• Consultant Academic and Professional Qualification – 20%
• Consultant’s Prior Work Experience – 30%.
• Methodology/Approach – 30%
• Budget and Workplan – 10%
• Language and analytical skills -10%

Duration of the assignment.

• This assignment is expected to be carried out within 21 billable days spread over throughout the year as agreed with RACIDA at inception. RACIDA anticipates that the consultant will allocate the 21-day timeframe for conducting the scheduled classroom trainings, developing any necessary materials, and providing on-the-job coaching to selected key staff. Additionally, this coaching may involve shadowing the field team, subject to agreement by RACIDA at the project’s commencement

Obligations

Obligations of the Consultant

• Give leadership on the security and security strategy training throughout the assignment.
• Provide expert advice to RACIDA on security-related issues.
• Conduct a knowledge assessment of the staff.
• Develop the training guide, presentations, and agenda.
• Review the appropriateness and practicability of the various reporting tools outlined in the security strategy and make recommendations as needed.
• Declare any possible conflict of interest before signing the contract.
• Prepare a training report highlighting the topics covered, issues raised by staff during the training, and recommendations for future training and improvements on the RACIDA Security Strategy.
• Cater for his/her transport to the training venue.
• Organize for his/her own accommodation and cater for other expenses they may likely to incur during the assignment.

Obligations of RACIDA

• Ensure the Consultant is provided with the necessary and required resources i.e. the Security Strategy with accompanying annexes and any other documents that the consultant may need.
• Facilitate the work of the consultant by making sure that the trainees are available for training and providing a training venue.
• Provide overall oversight in the review of all deliverables.
• Provide timely comments on the draft report and approve the final report for payments.

Deliverables

The following are the main deliverables of the consultancy:

• An inception report detailing the training approach with a clear training guide, presentations, pre-post training assessment guides, and agenda.
• Conduct two four-day training for RACIDA staff on security and the security strategy in Nairobi and Mandera.
• Conduct on job-training to selected key RACIDA staff including shadowing the field team in the field during activity implementation.
• Submit simplified security SoPs
• Submit a final training report highlighting the topics covered, issues raised by staff during the training, and recommendations for future training and improvements on the RACIDA Security Strategy. The training report should include annexes such as the capacity gaps assessment/pre-post training assessment, photos etc.

Application Requirements

Submission of Proposal:

Firms/individuals interested in the consultancy must include in their application a detailed technical and financial proposal with the following components

Technical Proposal:

• Understanding and interpretation of the TOR
• Methodology to be used in undertaking the assignment
• Proposed training agenda/schedule
• Share at least 3 references of similar work done previously.
• Detailed CVs of the professional(s) to be involved in the consultancy

Proposed Team Composition Format

• Name of Team Member
• Qualifications
• Years of Experience Related to Consultancy
• # of Days to be Engaged
• Roles(s) under this assignment

Financial Proposal

The financial proposal should include the Consultant’s daily rate in Kenya Shillings (Kes).

Note: Transport/logistics to the field training site (Mandera) shall be provided by RACIDA while the consultant shall cater for his/ her own accommodation and meals.

Qualifications and Experience of Consultant

• The lead consultant must have a background in security, law enforcement and experience in facilitating similar activities, or any other related field. Past experience in conducting similar assignments in North Eastern Kenya or other volatile environments is highly desired.

Key Selection Criteria

The independent consultant/consultancy firm must demonstrate experience and expertise as follows:

• Preferably a Degree or higher in security, law enforcement or any other related field.
• Demonstrated experience in safety and/ or security.
• Advanced training or certification in safety and security preferred.
• Extensive knowledge of security protocols and emergency preparedness. Knowledge of applicable Occupational Safety and Health Administration (OSHA) standards.
• Experience working in Kenya, Somalia, and Ethiopia is preferred. A good understanding of the political, social, and cultural context of the Mandera Cluster.
• Fluency in English is Mandatory, and understanding the local languages and culture is an added advantage.
• Strong interpersonal and communication skills.
• Ability to write clear and useful reports