Job Purpose

Oversee fleet fueling and tracking as well as keep fueling, maintenance and repair records

RESPONSIBILITY

Fuel : Co-ordinate fueling process for company vehicles

• Handing over fuel cards to DE’s on upcountry routes at the beginning of each trip and receiving them back after the trip.
• Prepare a reconciliation of fuel spend for each trip.
• Prepare a weekly reconciliation.
• Manage fuel purchase system with fuel companies.

Tracking and monitoring vehicles

• Manage fleet management & tracking systems.
• Track vehicle movement real-time on the FMS and ensure vehicles are only used on the route without deviation.

Insurance claim process

• Complete insurance accident claim forms and share necessary documents with relevant insurer.

Statutory compliance in fleet

• Schedule fleet inspection dates and book NTSA inspection dates for each vehicle.
• Schedule speed governor renewal dates and make necessary arrangements for renewals

Repair approvals for fleet

• Present quotes for approval with guidance from fleet officer.
• Liaise with procurement for preparation of LPOs and sharing of the same with service.

Staff management

• Prepare leave plan in conjunction with fleet officer and route planner
• Manage leave forms for drivers

Preparing and presenting reports

• Maintain updated fuel reports for GPL East Africa & Silverstone Tyres.
• Prepare fleet P&L report.
• Maintain vehicle maintenance and repair records and reporting thereof for GPL East Africa & Silverstone Tyres
• Reconcile fuel and maintenance records with BC figures.

KEY PERFORMANCE INDICATORS

• 100% accuracy in fuel and maintenance reports.
• Achieve 100% reconciliation for fuel usage versus fuel company billing.
• Achieve 100% tracking – know location and mission.
• Timely and accurate filling and submission of insurance claim forms.
• 100% statutory compliance for fleet – inspection and speed governor.
• 100% leave capture and submission of forms to HR office.

Key Competencies

• Highly Proficient in Computer software programs .
• Strong Mathematical Skills
• Knowledge of Data Analysis.
• Knowledge of good record keeping and asset management
• Competent in report presentation

Requirements

Academic / Professional Background

• Bachelors of Science (Applied Statistics, With IT) / Bachelor of accounting / Bachelor in Mechanical engineering with advanced Excel would also be acceptable.

Work experience

• At least 2 years proven experience in Data Analysis. Experience in fleet or logistics management is an added advantage