World Bicycle Relief is an international, non-profit organization based in Chicago, IL that specializes in large-scale, comprehensive bicycle distribution programs to aid poverty relief in developing countries around the world.

Purpose of the Position

• The Grant Reporting Officer is a crucial position responsible for post award reporting management, which is fundamental to supporting the Organization’s mission. The Officer will be responsible for reporting on a portfolio of post-award agreements, working in tandem with the Development & Marcomm, Programs, Strategic Information & Innovation/Monitoring and Evaluation (PSII/M&E), and in-country teams to fulfill the reporting requirements outlined in the agreement.
• Also, the Officer is tasked with supporting the partnership acquisition phase by integrating post-award reporting requirements. This proactive involvement is key to aligning early-stage partnership discussions with subsequent program reporting, ensuring a consistent approach to accountability and quality assurance from the initiation of partnerships.
• The successful candidate will exhibit a high level of attention to detail, strong organizational skills, and proficiency in problem-solving. They must be skilled in planning, communication, and cultivating relationships across the Organization at both global and in-country levels. An adaptable, proactive mindset and the ability to operate independently to coordinate programmatic reporting efforts are required. Upholding the Organization’s mission and vision and values will be at the core of their responsibilities.

Responsibilities

Reporting and Grant Management

• Executes the report management lifecycle, maintaining responsibility for a portfolio of post-award agreements.
• Manages the post-award reporting process and delivers reporting evidence that meets pre-award funding promises.
• Composes and delivers program reports, incorporating program financials, monitoring, evaluation and learning data – including data on outputs, outcomes and impact indicators, lessons learned and best practices – in compliance to donor or funding agreements and timelines.
• Analyzes and integrates data insights; ensuring reports are aligned with previous years’ narratives and reflect evolving donor preferences and interests, thereby crafting a cohesive, year-over-year story that seamlessly builds upon itself.
• Creates and upholds effective reporting tracking to ensure reporting is timely, informative, and adheres to agreement requirements.
• Produces and maintains routine reports at specified intervals to ensure these documents are consistently available and can be promptly accessed to fulfill ongoing reporting requirements on existing activities.
• Writes and compiles program updates in partnership with M&E and Programs and works with Country leadership to respond to information requests from donors and other key stakeholders.
• Proactively participates in pre-award partnership development kick-off meetings.
• Supports the pre-award proposal development process by ensuring readiness and strategic positioning for timely submission of proposals, based on the schedules of various grants opening for applications.
• Performs other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Requirements

• Bachelors/ Masters in international development and/or relevant field (government, political science, international relations, etc.).
• 5+ years of experience with report writing, proposal development and/or project/grant management.
• Excellent oral and written English skills required
• Demonstrated reporting and writing abilities
• Demonstrated ability to integrate analytics into report writing
• Demonstrated project management skills
• Strong time management and the ability to handle competing priorities
• Ability to deliver high quality reports within short deadlines
• Multi-tasking skills- Ability to juggle several competing priorities from different projects at the same time.
• Demonstrated attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.
• Project field experience in development environments is preferred. Exposure to gender, youth and marginalized populations will be appreciated