Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national universities. On 23rd August 2007, Kilifi Institute of Agriculture was upgraded to a Constituent College of Kenyatta University, and in March 2013, it was given a charter as a full- fledged University. It is strategically placed in the heart of the Coastal region of Kenya in Kilifi Town, right on the Mombasa-Malindi Highway; and is equipped with facilities to offer quality training in Tropical Agriculture, Tropical Medicine, Marine Sciences and Education. So whether you’re finishing high school, beginning university for the first time, or pursuing graduate studies, you’ll find a wide range of options at Pwani University. Our University has more than five schools which all together offer a diversity of degree programmes in the Arts, Humanities, Sciences, Health and Education. The University has engaged highly qualified staff members.

REF: PU/ADV/03/09/2023

This is the senior-most position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades. Appointment is on a three (3) year renewable performance-based contract.

JOB PURPOSE:

The officer will be reporting to the Deputy Vice Chancellor (Research and Extension) and will be responsible for organizing, controlling, administrative and financial functions of the University.

Main duties and responsibilities

Duties and responsibilities of the Registrar (Research and Extension) Grade 15 will include but not limited to:

• Oversee the smooth running of the various sections in the Research and Extension Division as stipulated in the Statutes.
• Participate in the mobilization of resources to support research.
• Identify possible research collaborators to ensure comprehensive research efforts of both Pwani faculty and collaborators and resource access across institutions.
• Develop proposals through several scientific processes in order to seek grants to support research.
• Manage research funds and projects to ensure resources are used for the intended purposes
• Develop and review Research Policy in order to guide research activities by staff of Pwani University.
• Participate in the development of the budget and procurement plans for proper implementation of activities of the Research and Extension Division.
• Establish inter-institutional linkages to facilitate sharing of resources, establish collaborations, share expertise and compliment gaps in the various fields of specialization.
• Attend and contribute to national and international conferences and seminars in the arears of research to disseminate knowledge, build networks, share experiences and best practices.
• Attend and participate in senate for efficient management of the University’s academic programmes
• Maintain and update database of internally and externally funded research projects for easy retrival of information
• Develop and review Standard Operating Procedures to ensure coordination in the activities of the Research and Extension Division.
• Perform any other duties assigned by your supervisor.

REQUIREMENTS

Academic Qualification

• The candidate must have a Ph.D. degree in any academic field.

OR

• A Master’s degree or its equivalent in any academic field

Experience
Interested candidates must:-

• For a PhD holder, the candidate must have at least twelve (12) years of continuous university service or equivalent; five (5) of which must have served as Deputy Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• For a Master’s degree holder, the candidate must have at least fifteen (15) years of continuous university service or equivalent; five (5) of which must have served at the level of Deputy Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• In addition the candidate should have experience in the following;
  • Budgeting and procurement planning
  • Financial Management
  • Formulation of institutional policies, procedures and regulations.
  • Planning and execution of projects

Applicants should possess the following:-

• Analytical skills
• Collaboration and Networking skills
• Communication skills
• Computer proficiency
• Interpersonal skills
• Leadership skills
• Managerial skills
• Organisational skills
• Report writing skills
• Resource mobilization skills
• Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional/National/ Local/Community activities

Terms and conditions of service

• The appointment will be for a contractual period of three (3) years renewable for a further period of three (3) years subject to satisfactory performance, age, citizenship and any other reason as may be stipulated in the Kenya Labour Laws.