Mission Description                      

• Supervise MCT Port operation activities, ensuring all safety and operational procedures as per the set objectives.
• Liaise with documentation team, check the PUO and invoices, sign the handover book.
• Supervises port operational staff –drivers and port clerks and plans their shift-reporting schedule.
• Plan for cargo to be given priorities i.e. DG cargo, OOG cargo and Reefers should be moved as priority from port to avoid KPA storage costs.
• Report all operations, incidents and accidents to management on time.
• Ensure trucks, pickup, van handover notes, daily inspection checklist are well filled and signed by each driver per shift.
• Report any truck/trailer or operation pickup breakdown to the w/shop on time.
• Responsible to communicate all company policies to the junior staff, and attend toolbox meeting.
• Follow training dates of staff on port operational activities.
• Ensure set port operations KPI’s are met i.e. 4 trips/truck in 24 hours cycle. Containers transfer within 72 hours of discharge.
• Ensure good relationship is established or maintained with KPA, KRA and Shipping Agents.
• Ensure any abnormal cargo are well Lashed, inspected and escorted from port to MCT terminal.
• Ensure HQSE and legal compliance to port operation team, use of PPE and trucks to meet legal requirements.
• Ensure any driver or staff who works extra hours get immediate off duty as compensation to avoid pilling of hours.
• Trucks fuel control, with set fuel ratio of 15.5 liters per trip.

Profile

• Diploma in Port Management/Supply Chain Management or related field.
• 3 years’ experience in port operations.
• Knowledge on port and terminal operations, Containerized, DG, OOG, and reefer cargo handling.

Mission Description                      

• Ensure all nominated units are received in yard from port safe and intact.
• Ensure all the units are tallied by respective agencies (BV/Mct staff) then positioned in the blocks and locked by the assigned clerk /drivers.
• Coordinating and supervising all the activities in motor vehicle of assigned personnel.
• Ensure all the incidences happening in the motor vehicle yard are recorded through a statement in the incident form by all parties involved and reported to the management for appropriate action.
• Ensure safety and safe working process/condition are always adhered to at all times.
• Ensure proper planning of the human resource in yard to ensure operations do not suffer due to lack of personnel.
• Submitting of all yard operations/performance report everyday by close of the business.
• Liaise with port supervisor to ensure that all dispatched units are received in yard.
• Confirm that all documentation for the released units meet the threshold set by MCT management.
• Ensure all units received from port with issues like i.e. dents, damages missing items anomalies are well documented and escalated to the management highlighting the same for action.
• Assist yard manager in yard operations while off duty or leave.
• Examine release documents (gate passes) genuine/valid by checking in the system.
• Provide yard factual reports of 24hrs operations.
• Updating units received / delivered / verified through email in hourly and daily.
• Participate in any other duties that shall be reasonably assigned by management from time to time.

Profile

• Bachelors’ Degree/Diploma in Port Operations Management/Transport and Logistics Management or related field.
• 3 years’ experience in yard operations, vehicle logistics, port operations, terminal operations, or fleet management.
• Knowledge of Vehicle yard management, Port and terminal operations.

Mission Description                      

• Ensure and check all the gate passes have the necessary and valid documentation and are aligned with the laid down procedures for gate pass processing when received from the gate pass clerk; including but not restricted to
• Ensure consignment has been correctly charged with the correct tariff and the correct parameters.
• Ensure all invoices are current and are properly receipted.
• Valid delivery order [Date and signatory]
• valid port pass-Management, approvals where required [eg credit facility]
• Ensure all documentation linked to the consignment is part of the gate pass.2
• Ensure that goods are released to the correct parties and with the proper documentation
• Enable to upload and print gate passes if required
• Follow up and ensure manual gate passes have been closed in a timely manner
• Follow up on payments and closure of files that have credit facility
• Follow up with internal and external clients to ensure that issues concerned with gate passes are dealt, with minimum interruption to the client.
• Escalate to the management in the event there is any issue from the gate pass that may negatively impact the gate pass process/team.
• Follow up to ensure that complete gate passes are sent to the archives in a timely manner.
• Work with the gate pass team to always ensure smooth flow of work.
• Upon advise, signing off on gate pass in the absence of the Assistant manager customer service and documentation, and also the Yard Manger.
• Any other duties as directed by the management.

Profile

• Bachelor’s Degree or Diploma in Logistics and Supply Chain Management or related field.
• 3 years’ experience in a similar role.
• Experience in KWATOS will be an added advantage

Mission Description                      

• Receiving operations files from manifest team and maintain logs of received files
• Ensure that the files are sequentially placed on the shelves.
• Receiving gate passes from the gate pass team.
• Checking the gate pass documents to ensure that all the proper documents have been attached before filed.
• Digitally archiving the gate pass in the TEMBO system, while maintaining the laid down procedures for digital archiving.
• Physically archiving the gate passes in the relevant operations files.
• Receiving and checking of Empty transporter interchange from the transporters [maintain a log]
• Alerting management if interchange has charges that may expose the company to charges from the depots.
• Filing of the Empty interchanges sequentially
• Assist staff to clear IOU’s whenever same is requested
• Ensuring KPA invoices when received from the operations team are filed in the relevant files
• Maintain and safe-guard stationery of the company.
• Ensure request for stationery is done in a timely manner.
• Maintain log of stationery out and in.
• Assist during audit season by procuring files and keeping log of files in and out.
• Keep track of files when transfers outside the filing space needs to be done.
• Any other role that management might deem to advise.

Profile

• Diploma in Business Administration/Records Management or related field.
• Knowledge of TEMBO archiving system.
• 2 years’ experience in a similar role.

Mission Description                      

• Ensure all documents received from clearing agents are in order before they proceed for gate pass processing: this includes
• Confirming MCT invoice and receipts are attached
• Confirming KPA copy of delivery order is attached and is valid
• Confirming port pass of clearing agent is attached and is valid
• Ensuring that the documents received are aligned with the laid down procedure for gate pass processing.
• Upload of data in ipaki and printing of gate passes.
• Checking with shipping lines to follow up on CFS copies of delivery orders.
• Ensure gate pass has been signed by the authorized personnel.
• Splitting the gate passes and ensuring the gate pass are received by the valid and authorized personnel.
• Filing of KPA delivery orders
• Preparing daily status reports for consolidators and sending them by email within the allocated time.
• Preparing monthly status reports and sending them by email within the allocated time
• Receiving exited gate pass from the security team / allocated personnel every day and ensuring all is in order
• Ensuring that all gate passes that have been closed are sent to the filing room in the allocated time.
• Keeping log of gate passes that are on credit facility / manual gate passes and following up on closure.
• Assisting with SOA when finance department requests.
• Following up with the management to assist with clients’ queries and gate pass issuance.
• Answering to internal and external clients with regards to gate pass and releasing queries
• Any Other duties as directed by management

Profile

• Diploma in Business Administration, Clearing & Forwarding, Logistics, Supply Chain Management, or a related field.
• 2 years’ experience in a similar role.
• Experience in KWATOS will be an added advantage.

Mission Description                      

• Put up proforma invoices upon receipt of related document [Delivery order/ entry / bill of lading]
• Check from disbursement and confirm if there are any extra costs incurred on behalf of the customer from KPA or any other party that is to be included in the billing
• Calculate discounts / waivers if any for the customers before payment
• Prepare credit notes requests when required and ensure signed off by the proper matrix
• Generate final invoices in IPAKI upon confirming receipts and proof of payment.
• Generate monthly invoices for containers shunted by MCT trucks.
• Prepare daily and monthly reports as required and ensure they are sent
• Filing of documents related to the department
• Respond to billing queries from both internal and external clients in a timely manner and accurately.
• Assist during audit season by procuring
• Any other role that management might deem to advise.

Profile

• Diploma in Accounting, Finance or related Field.
• 2 years’ experience in a similar role.
• CPA Part Two.

Mission Description                      

• Receive bills of lading from the customer care team.
• Check and confirm manifests with ICMS
• Lodge documents in ICMS
• Print check reports
• Prepare attached sheets for the consignments and relay to the operations team to ensure charges will be done correctly and timely
• Put requests for calls and slot files in IPAKI in a timely manner
• Upload consignments into IPAKI, with accuracy to ensure that consignments are captured correctly and will bill correctly
• Ensure disbursements and any other information is advised in ipaki following due process to allow for complete and proper billing to be done when client approaches for charges.
• Assist with queries from both interna and external clients with regards to manifests
• Prepared statistics report daily and send to concerned parties
• Prepare pre-nomination report daily and send to concerned parties
• Prepare weekly car carrier report and advise all concerned parties
• Filing of documents once manifest is complete
• Transfer of physical files to archive
• Any other duties as may be assigned by the management

Profile

• Diploma in Logistics, Supply Chain Management, Clearing and Forwarding, Business Administration, or a related field.
• 2 Years experience in a similar role.
• Experience in KWATOS/ICMS