Duties

Basic Function of the Position: 

• Serves as a Voucher Examiner in the Financial Management Center (FMC), reporting to the Supervisory Voucher Examiner, and is responsible for examining, reviewing, auditing, monitoring and processing through the Departments’ Financial Management System all payments for over sixty (60) ICASS Agency entities within the U. S Mission in Kenya. The incumbent’s work involves processing of a wide variety of complex, challenging, difficult, laborious, and bulky payments in the form of invoices for goods and services received through mechanisms such as Purchase Orders, Contracts, Grants, Loans, and Trust Funds. In addition, does complex and intricate vendors’ accounts reconciliations, liaises with the relevant Tax Authorities and the Ministry of Foreign Affairs respectively on tax exemptions, processes employee claims and vouchers for Representation, Travel Vouchers, Rest and Recuperation (R& R), Home Leave, Medical Evacuation(Medevac), Emergency visitation Travel ( EVT), Education Travel, Official Residential expenses (ORE) for the Ambassador and the DCM, Temporary Quarters Subsistence Allowance (TQSA), Gardening Reimbursement, School fees reimbursements, controls and administrates travel advances

Requirements:

EXPERIENCE:

• Three (3) years of progressive experience in voucher examination, payroll, allotment accounting, and disbursing, bookkeeping and related fiscal work is required.

Education Requirements:

• Completion of High school is required.
• Two years of university studies is required

Evaluations:

LANGUAGE: 

• Level IV (Fluent Reading/Speaking/Writing) in English (This may be tested) and Level III Kiswahili (Good, Reading/Speaking/Writing) is required.

SKILLS AND ABILITIES:

• Must be able to comprehend, logically and properly apply to voucher examining process, the various detailed and complex technical regulations and requirements.
• Must be competent in voucher examination, critical and analytical reviews and auditing so as to be able to process various complex invoices, bills and claims.
• Must possess considerable skills in articulating complex issues orally and in writing, e.g. to explain disallowance of claims, to describe alternative or hypothetical conditions.
• Must have proficiency in the use of computer packages/applications such as Word, Excel, RFMS/M, ILMS, WEBPASS, COAST, E2 or equivalent Financial Management Software.
• Must have skill to operate a calculator.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.